Facilities Management Officer at World Vision Kenya

Key Responsibilities:

Facilities maintenance

• Ensure the office facilities are habitable and safe for occupation by staff and visitors at all times
• Ensure the daily functioning of office and housing facilities including repairs and minor renovations.
• Facilitate the hosting of events ensuring safety and coordination
• Ensure that OSH standards are observed and recommendations from audits are implemented and closed in a timely manner
• Supervise facilities maintenance works by various service providers ensuring WVK gets excellent services and value for money value for money
• Ensure timely processing of facilities utilities bills
• Ensure that Outsourced services providing horticultural services relating to planting and cultivating flowers in gardens; planting and maintaining lawns in good condition; keeping plants, flowers, and lawns well-watered and weeded; and ensuring the general upkeep of the grounds and driveways are well supervised and providing excellent services.
• Supervise the outsourced in cleaning companies in order to effectively clean and maintain World Vision's buildings and property.

Management of outsourced services

• Ensure that outsourced service providers are facilitated and have conducive work environment
• Ensure that the outsourced service provider’s personnel adhere to laid procedures stipulated in their respective SLA’s.
• Supervise the outsourced service providers working outside normal working hours.
• Coordinate and ensure smooth services provision by outsourced service providers for expatriates houses.

Equipment maintenance

• Ensure timely replenishment of consumables for the shared equipment and coordinate maintenance of the equipment.
• Ensure that all equipment are in operation and organize for alternative power and water supplies when the main supplies fail.
• Ensure that all equipment within the complex are in good working condition and coordinate the maintenance of all installations.

Security and Safety

• Monitor security and safety of the WV premises and assets by supervising the outsourced security personnel.
• Respond to fire and intrusion alarms within the complex and take action as necessary.
• Respond to security concerns occurring during off working hours and take action.
• Ensure existence of a good relationship with the local police, Neighbours and other security agencies around the WVK Premises for effective collaboration

Others

• Attend and participate/ lead in daily devotions and weekly Chapel services.
• Any other duties assigned by the supervisor

Knowledge, Skills & Qualifications

• Minimum of 5 years’ working experience
• Intelligent, analytical, a quick decision maker and mental alertness
• High professional ethics and integrity
• Good interpersonal and organizing skill
• Proactive self-driven result oriented individual.
• Honest & reliable, team player
• Good communication skills
• Trustworthy
• Flexibility
• Diploma in Business related course, Social Sciences or its equivalent from a recognized institution.
• Diploma in Engineering related field is an added advantage
• Class BCE driving license with at least 5 years’ experience in driving
• Computer literate in Microsoft Office Packages