Facilities & Office Infrastructure Assessment Consultancy at Medecins Sans Frontieres (MSF)

Project Objectives

The main objectives of this consulting project are to:

• Assess MSF EA short-term and long-term needs and requirements for our facilities
• Assess possibilities with other MSF entities based in Nairobi
• Assess and develop possible solutions/alternatives.
• Identify possible solutions and assess their feasibility. e.g stay in the current building with adjustment, renting or buying our own premises, relocation to a new rented space and building our own infrastructures.
• Analyze the costs and benefits of different options and provide recommendations on the most cost-effective and efficient solution.
• Identify potential new buildings or locations that would meet the needs of MSF EA and/or other entities who wish to join the project and provide a detailed analysis of each option.
• Provide a comprehensive report outlining the findings of the assessment and recommendations for next steps. The report shall contain the problem definition, requirements, alternatives, schedule, risks, logistics and budget required to obtain suitable office facilities.

Qualifications and Experience of the Key Expert

• The Consultant for this project should have the following qualifications and experience:
• Bachelor's degree in a related field, such as engineering, architecture, interior design, or facilities management.
• At least 10 years of experience in facilities management or related field, with a proven track record of managing complex facility projects.
• Strong analytical skills and experience with data collection and analysis, with the ability to synthesize and present complex information in a clear and concise manner.
• Experience in project and change management.
• Excellent project management skills, including the ability to manage multiple tasks and stakeholders, prioritize effectively, and meet deadlines.
• Strong communication skills, with the ability to communicate complex information to a variety of stakeholders, including executive leadership, technical staff, and non-technical staff.
• Knowledge of local and national building codes and regulations.
• Experience with budget management, including the ability to develop and manage project budgets.
• Ability to work independently and as part of a team, with a high level of accountability and attention to detail.
• MSF experience is an asset.

The Consultant should also have experience working with organizations of similar size and complexity as MSF EA. A list of references from previous clients should be provided with the proposal. The Consultant should be able to demonstrate a track record of success in completing projects on time, within budget, and to the satisfaction of the client. 

NB: Where a single expert may not be able to cover all the skills areas required for this work, we require that they are able to demonstrate availability of varied expertise for them to call upon whenever required.