Facilities Officer at CIC Insurance

PURPOSE:

Facilities officer helps ensure the day-to-day smooth management and operation of a building’s infrastructure, contract management, office support services along with property and space management services.

PRIMARY RESPONSIBILITIES:

• Maintenance of facilities equipment: Well-maintained lifts, pumps, generator, Air Conditioning units, fire detection system & firefighting equipment and ensuring a maintenance plan is adhered to
• Manage leases for branches and tenants – ensure leases are signed & rent payables and receivables is done as per schedules
• Ensure high standards of housekeeping & gardening within the premises
• Maintain Fixed Asset register; Tagging, Verification, updating registers and listing for disposal.
• Coordinating repairs and maintenance for building, infrastructure, furniture, equipment and fixtures – oversee repair works by supervising the contractors involved that safety standards are maintained
• Maintain an updated Key register and track issuance for the premises
• Prepare invoices for payments for facilities related expenses in a timely manner
• Supporting facilities related projects – Office & Space renovations & support sale of Land parcels
• Sourcing for office space and negotiate lease agreements
• Co-ordinate with staff, Landlords and tenants to resolve facilities related issues.
• Identify and assess inherent risks and create risk registers
• Conduct risk audit on business units and branches
• Prepare draft management reports
• Review and advise on business processes, IT change management control and product risk review
• Maintain risk and incident logs
• Monitor compliance with the recommended risk controls and mitigations.

Academic and Professional Requirements

Education 

• Minimum of Bachelor’s Degree in Business-related field or Real Estate Management from a reputable university    E

Professional Qualifications

•  Computer literate in MS Office and other office applications    E

Experience Required:

• 3 years Relevant experience