Facility Operations Coordinator at Sun King (Formerly Greenlight Planet)

​​About the role:

• The Facility Operations Coordinator at Sun King will be in charge for efficiently managing a centralized facility, ensuring operational excellence, compliance with lease agreements, and maintaining a safe and secure working environment. This role requires a proactive person with expertise in business administration, data analytics, risk management, site operations, and store management.

What you would be expected to do:

Facility Operations & Vendor Management

• Oversee day-to-day operations of the facility, ensuring all services (utilities, security, maintenance) function optimally.
• Coordinate with service providers for the maintenance of utilities (electricity, water, internet) and infrastructure (HVAC, Racks, mechanical systems, etc.).
• Monitor and manage third-party vendors, ensuring they meet Service Level Agreements (SLAs).
• Conduct periodic facility inspections and ensure prompt corrective actions.
• Act as the main point of contact for resolving day-to-day facility-related issues.

Compliance, Lease Administration & Risk Management

• Ensure compliance with lease terms, including rent, service charge payments, maintenance, and repair obligations.
• Serve as the primary liaison with the landlord(s) and regulatory authorities on lease-related matters.
• Track and manage timelines for fit-outs, modifications, service, and inspections.
• Implement risk mitigation strategies related to safety, security, lease compliance, and asset protection in  collaboration with respective teams, including E.H.S., Legal, Finance, and Operations.
• Conduct routine safety assessments and ensure compliance with fire, workplace health, and emergency regulations.
• Oversee insurance policies for the facility, stock, and equipment, ensuring full coverage at all times.

Supplies & Asset Management

• Oversee the management of facility-related supplies, ensuring the availability of critical supplies.
• Implement tracking mechanisms for facility assets, including furniture, equipment, and tools.
• Conduct periodic audits to reconcile store supplies records and ensure proper usage.

Cost Optimization & Reporting

• Manage the facility operations budget, ensuring cost efficiency and identifying cost-saving opportunities without compromising service quality.
• Develop and maintain accurate records of facility expenses, including rent, service charges, and utilities.
• Provide monthly reports on facility performance, cost analysis, and operational efficiency.

Sustainability & Workplace Improvement

• Promote eco-friendly facility management practices such as energy conservation and waste management.
• Drive initiatives that improve workplace safety, cleanliness, and overall employee experience.

You would be a strong candidate if you:

• Hold a bachelor’s degree in Business Administration, Facility Management, or a related field.
• Have 3-5 years of experience in facility management, operations, or a similar role.
• Are proficient in Microsoft Office Suite and facility management software.
• Have knowledge of local building codes, safety regulations, and lease compliance.
• Possess certification in Facility Management (CFM) or Risk Management (added advantage.)