Finance Admin at Famous Brands

Job Summary

To effectively and proactively manage the supplier invoices processing and payment within the business unit and assist on financial accounting service to the Kenya Region thereby ensuring we achieve our objectives as set out in the Business Plan.

Report to Manager: Financial Manager

Start Date: Immediately

Contract type: 6 months contract

Responsibilities

• Manage and processing of spec items stock
• Reconciling the GRV recon accurately by matching the transaction against the supplier invoices
• Collecting all GRV tax invoice from Stores
• Paying attention that transactions are reconciled to the correct cost centre and account numbers.
• Ensure that the VAT is computed correctly as per the supplier invoices
• Paying attention that transactions are reconciled to the correct financial period
• Creating AP invoice templates that accurately balance to the reconciled GRV recon.
• Reconciling the GRV category to the correct GL account number
• Importing the AP invoices into Sage X3
• Reconciling the processed invoices to the GRV recon and the GP report; to ensuring completeness and accuracy
• Ensure that supplier invoices are authorized by the person concerned
• Match authorized signed GRV’s with supplier invoices
• Reconcile applicable supplier accounts weekly, monthly or according to settlement.
• Settle Supplier accounts accordingly after authorization has been obtained from FM
• Submitting all processed VAT invoices to the Group Tax folder/ file
• Maintaining all supplier ledgers within 30-day ageing period
• Onboard in Kenya suppliers by collecting the vendor details and submitting to master data for vendor creating
• Maintaining supplier ledgers within 30-day ageing period

Reporting

• Managing and processing of spec stock items via Sage inventory module
• Processing of COS transaction
• Reconciling transaction listing to the GRV files
• Ensure completeness and accuracy by matching with the month GP Reports
• Expense Vat Check
• Supplier Reconciliation & Remittance
• Supplier Remittance submission
• Manage and clear AP risk withing 15 days
• Month end creditors pack

Skills and attributes

1. Excellent interpersonal, presentation and negotiation skills
2. Strong Project Management skills
3. Computer literate in all Microsoft packages and accounting packages
4. Ability to work under pressure
5. Ability to meet strict deadlines
6. Fanatical attention to detail
7. Work on your own without supervision
8. Willing to travel both locally & internationally

Education and experience

1. Bachelor’s degree in commerce/finance/accounting/business management
2. CPA qualifications.
3. Minimum of 3 years’ experience in accounts payable of the FMCG, Retail or the Restaurant industry
4. Must have experience in Sage inventory AP/AR modules or other accounting programs..