Finance & Admin Officer at Flexi-Personnel

MAIN PURPOSE OF THE JOB

This role contributes to the success of the organization by effectively managing all financial and administrative tasks for the Chapter.

Responsibilities

• Develops and maintains timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles
• Prepares all supporting information for the statutory audits and liaise with the CEO and the external auditors as necessary
• Develops, implements, and ensures compliance with internal financial and accounting policies and procedures
• Responsible for all or part of a company’s financial status, actions and transactions in revenue and expenditure.
• Oversees membership fees collection ensuring accounting procedures are followed promptly, and up to date financial information is uploaded onto the accounting system.
• Carries out accounts reconciliations
• Develops and maintains financial accounting systems and policies for cash management, accounts payable, accounts receivable, credit control, and petty cash
• Oversees the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll
• Processes approved requisitions for payments and manages cash imprest.
• Documents and maintains complete and accurate supporting information for all financial transactions
• Ensures that all statutory requirements of the organization are met
• Reviews and monitors monthly financial reports of all accounts prepared and implement monthly variance reporting.
• Oversee management accounting reports which includes forecasts, budgets and annual accounting and prepare all for board reporting
• Manages the cash flow and prepare cash flow forecasts in accordance with policy
• Develops and implements policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation
• Ensures that employees are paid in a timely and accurate manner and process and submit statutory and benefits remittances on time in liaison with the CEO
• Establishes guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the CEO/Director and or Finance Committee
• Maintains financial records for each project in a manner that facilitates management reports
• Ensures that accurate and timely financial statements are prepared in accordance with contract agreements
• Provides accurate and timely reporting on the financial activity of individual projects
• Oversees the management of all leases, contracts and other financial commitments

Administration

• Collate, store and manage important documentation in hard or soft copy,
• Manages the process of procurement ensuring compliance with the procurement policies
• Maintains records of leave and other benefits like medical insurance for the secretariat
• Oversee the upkeep of office facilities

Information technology

• Evaluates the need for new technology to meet the organization’s ICT systems, control, and reporting requirements
• Advises on appropriate technology that meets the organization’s information requirements and financial resources
• Takes charge of all ICT assets such as databases, equipment, Emails and network administration and software and ensures they are secure

Risk management

• Monitors risk management policies and procedures to ensure that the organizational risks are minimized
• Advises the organization’s leadership on appropriate insurance coverage for the organization and the Board of Directors
• Maximizes income where possible and appropriate
• Negotiates with Bank for lines of credit or other financial services as required and appropriate

Qualifications

• A Bachelor’s degree in Accounting, Commerce/Finance or Business Management/Administration or its equivalent from a recognized institution.
• 3 to 5 years of progressive financial responsibility in a busy finance department.
• Chartered Accountant – CPA (K) or ACCA
• Knowledge in ICT systems
• Knowledge of generally accepted accounting principles
• Knowledge of Industry services and products
• Knowledge of legal and statutory obligations of a BMO

Deadline: before 13th April 2022