Finance & Administration Officer at Kenya Medical Research - KEMRI

Key Responsibilities:

• Prepare daily petty cash requests and bank withdrawal vouchers; submit vouchers for review and approval, and conduct daily petty cash reconciliation and cash counts
• File petty cash reconciliations and cash count certificates systematically and maintain organized financial records
• Prepare donor financial reports, including monthly budget versus expenditure (variance) reports and cash flow projections
• Lead in posting and managing financial transactions in the QuickBooks system
• Develop annual and quarterly procurement plans in collaboration with departmental heads
• Review supply requisitions, participate in quotation analysis with the procurement committee, and ensure timely delivery of supplies
• Verify the accuracy of delivery notes and goods received notes, and monitor timely processing of vendor payments
• Support logistical coordination, including facilitating trainings and conferences, booking travel for the Principal Investigator and project staff, and managing vehicle transport schedules
• Oversee Maintenance/Services of all assets including vehicles and Motorcycles
• Manage contracts & agreements between the Program & other service providers
• Maintain and update the asset register, ensure labelling of assets and perform quarterly asset verification on the site

Vacancy Requirements:

• Bachelor of Commerce Degree in, Finance/Accounting option, Business Administration or equivalent    Mandatory
• CPA (II) or Equivalent    Mandatory
• Minimum of 3 years’ experience working in a research organization will be an added advantage    Added Advantage
• Detail-oriented, highly organized, and able to thrive in a fast-paced, cross-cultural environment    Mandatory
• Good communication skills    Mandatory
• Highly Proficient in Microsoft Office and open to AI and new tools    Mandatory
• Discreet, reliable, and adaptable    Mandatory
• Experience in academic writing or social media management will bean added advantage    Added Advantage