Finance and Admin Assistant (Law Firm) at Summit Recruitment and Search

Key Responsibilities

• Manage office petty cash and post all the expenses into the accounting system.
• Coordination and preparation of monthly payroll.
• Follow up with the banks on payments and monthly bank reconciliations.
• Data entry of transactions into QuickBooks.
• Assisting auditors in completing their audit work.
• Payment of utility bills
• Assist in financial reporting, budgeting, and forecasting.
• Ensure smooth office operations by managing supplies, equipment, and facilities.
• Act as the firm’s bank agent for all banking transactions.
• Prepare payment cheques; ensure that all the necessary supporting documents are attached before forwarding them to the Managing Partner for signing.
• Prepare monthly VAT schedule, coordinate filing, and ensure that any tax due is paid.
• Coordinate audit and filing of Managing Partner’s income tax returns annually on i-tax by the Auditor and ensure that any due tax is paid.
• Coordinate the implementation of policies and procedures within the Firm and ensure compliance of established Firm Policies and Procedures.
• Coordinate staff activities and events and share the estimated expenses for budgeting.
• Manage staff leave days and maintain human resource records with utmost confidentiality.

Qualifications

• Must have a bachelor’s degree in finance.
• Must have CPA III.
• Must have a minimum of 4 years’ experience in finance and admin for either a financial institution or law firm.
• Must be proficient in QuickBooks.
• Strong analytical skills and attention to detail.
• Excellent communication and interpersonal abilities.
• High level of integrity and professionalism.