Finance and Administration Assistant – Kenya, West Pokot at Ripple Effect

Role purpose

• To support the project staff to ensure smooth office operations and frontline financial compliance in line with established procedures and processes. Provide effective administrative support and facilitate logistics to achieve efficiency, timeliness, cost effectiveness.  

Key responsibilities

Compliance and documentation    

• Review accounting documentation to ensure completeness and compliance with Ripple Effect policies.
• Ensure project office assets are monitored, secured and maintained through updating the asset register, registering/tagging assets, insuring fixed assets and safe storage.

Financial data entry

• Ensure project financial transactions are processed and filed in line with Ripple Effect’s finance manual, including:
• Ensuring that voucher documents are supported, correct and entered into the system.
• Ensuring the timely follow up of the activity advances taken by project staff & that justification documentations are correct and complete

Financial reporting    

• Work closely with country finance staff to assist with the monthly/quarterly reporting to management and donors, including generation of project spending reports to highlight any variances to the budget.

Administrative support    

• Assist with procurement, ensuring that activity is in line with approved project procurement ceilings and procedures. This includes supporting the sourcing and analysis of quotes to ensure Ripple Effect Kenya gets value for money, following up with suppliers and maintaining procurement files and transactions. 
• Maintain an up-to-date vendor database including management of preferred supplier contracts in the project area.
• Provide administrative support to the project team to ensure smooth running of the office operations.
• Ensure the office environment is well maintained and secure, including monitoring access and keyholders  

Other duties    

• Act at all times according to Ripple Effect’s values and in support.
• To undertake other duties of a similar nature as reasonably required by the line manager.

Qualifications

Essential:

• Minimum CPAII or Degree in Business management from a recognised institution, along with post qualification.

Experience and knowledge

Essential:

• Good experience in finance including experience in processing financial transactions, maintaining effective financial and accounting systems and assisting with the preparation of financial and management reports.
• Experience of providing general business administration is also required. 
• Supports the monthly and quarterly reporting to management and donors, which involves collating, validating and analysing data and financial information in line with established finance and reporting procedures. 

Skills and attributes

Essential:

• Good written and verbal communication skills and strong interpersonal skills, including the ability to listen and work across cultures. 
• Commitment to Ripple Effect’s mission.
• Commitment to uphold our values of integrity, accountability and compassion.
• Respect for Ripple Effect’s Christian background and ethos