Finance and Administration Director - Kenya Health Systems Strengthening Activity at IMA World Health

Summary of the Position

The Finance and Administration Director (F&A Director) will manage financial planning, annual budgeting, and award reporting. S/he will ensure cost-conscious, efficient spending and compliance with all USAID regulations, including financial reporting requirements; manage the procurement of medicine, equipment, and supplies for the project in compliance with all USAID regulations; and provide routine support for recruitment and retention of personnel, including administration of personnel policies, employment agreements, and recordkeeping. The F&A Director also will develop and oversee the implementation of policies, procedures, and systems for administration and financial support services and human resources management, while at the same time ensuring that the project's support interventions comply with national and international standards, IMA World Health internal policies and procedures, and USAID financial compliance standards and regulations. In addition, s/he will be responsible for financial management and review of project sub-grants and sub-awardees, and provide oversight of project operations, procurement, and logistics.

The position will be based in Nairobi, Kenya and will report to the Chief of Party.

Actual hiring is contingent upon successful activity award and USAID approval.

Responsibilities:

General:

• Oversee all aspects of project financial management and operations, including financial and accounting systems implementation; forecasting; budgeting; procurement; payroll expenditure tracking; and financial reporting
• Supervise project financial staff; institute staff development plans for training and capacity development; oversee staff recruitment
• Prepare monthly, quarterly, and annual financial reports to headquarters finance and to USAID, per award requirements

Financial:

• Develop annual workplan budgets; oversee effective budget planning; develop and implement budgeting and financial reporting processes to meet project financial management, forecasting, and USAID award reporting requirements
• Ensure project expenses are reasonable, cost-effective, and comply with USAID procurement rules and regulations (FAR and AIDAR); support donor auditing procedures
• Ensure that award deliverables are achieved within budget while effectively managing fiduciary risk within the project as well as downstream among sub-recipients and suppliers; promptly advise the Chief of Party of all potential fiduciary risks; develop monitoring and troubleshooting strategies to address risks
• Conduct pipeline and burn rate analyses, ensuring project expenditures are on track
• Validate and approve all financial transactions; oversee the maintenance of financial records and ensure there is appropriate supporting documentation

Contractual:

• Draft, review, and negotiate contracts (including service agreements, office leases, purchase orders, etc.), ensuring all required contractual terms and conditions are included , while obtaining the best value to the project
• Support and monitor local partners and sub-recipients to ensure sound financial management, operations, and compliance; contribute to capacity building of local partners in administration and financial management

Human Resources:

• Oversee all program human resources management, policies, and procedures; oversee local staff recruitment processes, including participating in interviews (as needed) and salary negotiations, and in preparing employment contracts
• Participate in development of local employee benefits and allowance packages, in accordance with local labor statutes and IMA's human resources policies
• Ensure timely and confidential preparation of payroll and payments of all payroll returns and taxes to the relevant government authorities
• Serve as security point of contact for duty of care among staff, ensuring all travel and work activity within country is performed according to policies and procedures for the protection of personnel

Procurement and Travel:

• Manage procurement of office space, office equipment, vehicles, and other items, in compliance with USG award regulations
• Support logistical operations, including transport and staff travel requests and payments

Qualifications:

• Minimum of a Master's degree (or international equivalent) in business administration, finance, accounting, or related field; additional accounting certification preferred (e.g., AICPA, Association of Chartered Certified Accountants (ACCA), Chartered Institute of Management Accountants (CIMA), etc.)
• Minimum of eight (8) years of progressively responsible administrative and financial management experience on large, complex donor-funded international development projects, including financial and accounting systems development, financial monitoring, budget development and analysis, procurement, operations and logistics, IT, and human resources management and administration
• Minimum of six (6) years of leadership/supervisory experience managing finance, accounting, operations, and administrative staff and teams
• Substantial experience in financial management of consortia of local implementing partners, especially in multi-sectoral programs
• Extensive experience in financial management of USAID-funded projects of similar scope and size (cooperative agreements and/or contracts); strong understanding of USG compliance rules and regulations (including FAR/AIDAR acquisition regulations) and Cost Accounting Standards; demonstrated experience with USAID/USG financial reporting requirements
• Experience overseeing project operations, procurement, and logistics; extensive experience in the development and management of large project budgets
• Experience overseeing management of sub-grants or sub-contracts
• Excellent team management, interpersonal, communication, and negotiation skills
• Advanced cross-cultural sensitivity, including experience working and communicating with professional and support staff in a multicultural, multi-linguistic environment; ability to promote an atmosphere of trust and mutual respect
• Excellent oral and written communication skills in English

Nationals of Kenya are strongly encouraged to apply.