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  • Posted: Aug 20, 2021
    Deadline: Not specified
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    IMA World Health is an international, nonprofit health care service organization. The faith-based charity specializes in procuring and distributing medical supplies and services to underdeveloped nations.
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    Chief of Party - Kenya Health Systems Strengthening Activity

    Summary of the Position

    The Chief of Party (COP) will provide overall vision and leadership to ensure technical and financial integrity of the project. S/he will serve as the primary point of technical contact with USAID and the Government of Kenya and will design and oversee the annual phasing in of activities within the workplan. The COP supervises the day-to-day work of staff, oversees project implementation to ensure quality of health system programming, and contributes to regional corporate strategies. The COP also ensures that all management systems, from technical to M&E to finance, actively support timely and accurate project reporting and cost effectiveness for successful implementation of the project. The competencies required to be successful in this position include a theoretical and practical understanding of global health practice areas; personnel and project management skills; the ability to lead or contribute to the technical approach on new business; the ability to motivate and lead teams; and the demonstrated ability to operate at advanced levels of authority and accountability for achieving results.

    The position will be based in Nairobi, Kenya, and will report to the Senior Regional Director for Central, East, and Southern Africa.

    Actual hiring is contingent upon successful activity award and USAID approval.

    Responsibilities:

    • Provide overall program and technical leadership and supervision of all project activities, including sub-awardees and project personnel
    • Lead all project planning responsibilities, including the production of annual workplans and budgets and performance monitoring plan, ensuring alignment of the budget to expected results and ensuring cost-effective use of resources
    • Serve as the primary point of contact with USAID, project partners, and key stakeholders
    • Oversee responses to donor reporting, including periodic technical and financial reports specified in the award
    • Liaise with relevant county Ministry of Health counterparts and key stakeholders
    • Ensure compliance with USAID award and IMA World Health headquarters requirements, policies, and regulations
    • As relevant, manage all local grantmaking mechanisms, ensuring compliance with USAID regulations and IMA policies; coordinate and/or conduct monitoring visits to grantee programs
    • Ensure the development and implementation of key project deliverables, including the Monitoring and Evaluation (M&E) plan
    • Monitor staff performance and provide capacity strengthening support when needed
    • Ensure visibility of project results, achievements, and lessons learned through presentations at conferences and workshops and/or by publishing articles through professional journals
    • Recruit and directly supervise local project staff in line with IMA World Health human resources policies; oversee the management and development of project office human resources to ensure a diverse, skilled, and productive workforce; an effective leadership team; and an organizational culture where IMA's values are practiced
    • Manage funds and subawards; closely monitor project expenditures
    • Together with field and project staff, prepare annual budgets; ensure and supervise regular financial reporting; keep USAID apprised of significant variances
    • Ensure project expenses are reasonable, allocable, prudent, and spent in accordance with USAID rules and regulations; support annual audit procedure
    • Oversee property and equipment acquisition, disposition, and management

    Qualifications:

    • Doctor of Medicine (MD) or equivalent, and/or advanced degree in public health
    • Minimum 8-10 years of experience managing and implementing donor-funded health projects, with a strong preference for experience and familiarity with USAID programming and priorities
    • At least five years of previous experience managing an international development team as either a Chief of Party or Deputy Chief of Party preferred
    • Experience overseeing sub-awardees to achieve project results
    • Familiarity with and expertise in overseeing financial and contractual management aspects of project management
    • Demonstrated technical knowledge and skills in institutional strengthening, health systems strengthening, health service delivery, and linkages between communities and health facilities
    • Proven ability to forge strong professional relationships and facilitate coordination with donors, implementing partners, county governments, health facilities, and communities in the public and private sectors
    • Experience in capacity building and working with the public and private health sectors, especially with county governments
    • Demonstrated experience leading teams to achieve successful project implementation, financial management, and reporting
    • Experience overseeing development and implementation of M&E and knowledge management strategies relevant to international public health projects
    • Excellent team management, interpersonal, communication, and negotiation skills
    • Advanced cross-cultural sensitivity, including experience working and communicating with professional and support staff in a multicultural, multi-linguistic environment; ability to promote an atmosphere of trust and mutual respect
    • Excellent oral and written communication skills in English

    Nationals of Kenya are strongly encouraged to apply.

    go to method of application »

    Finance and Administration Director - Kenya Health Systems Strengthening Activity

    Summary of the Position

    The Finance and Administration Director (F&A Director) will manage financial planning, annual budgeting, and award reporting. S/he will ensure cost-conscious, efficient spending and compliance with all USAID regulations, including financial reporting requirements; manage the procurement of medicine, equipment, and supplies for the project in compliance with all USAID regulations; and provide routine support for recruitment and retention of personnel, including administration of personnel policies, employment agreements, and recordkeeping. The F&A Director also will develop and oversee the implementation of policies, procedures, and systems for administration and financial support services and human resources management, while at the same time ensuring that the project's support interventions comply with national and international standards, IMA World Health internal policies and procedures, and USAID financial compliance standards and regulations. In addition, s/he will be responsible for financial management and review of project sub-grants and sub-awardees, and provide oversight of project operations, procurement, and logistics.

    The position will be based in Nairobi, Kenya and will report to the Chief of Party.

    Actual hiring is contingent upon successful activity award and USAID approval.

    Responsibilities:

    General:

    • Oversee all aspects of project financial management and operations, including financial and accounting systems implementation; forecasting; budgeting; procurement; payroll expenditure tracking; and financial reporting
    • Supervise project financial staff; institute staff development plans for training and capacity development; oversee staff recruitment
    • Prepare monthly, quarterly, and annual financial reports to headquarters finance and to USAID, per award requirements

    Financial:

    • Develop annual workplan budgets; oversee effective budget planning; develop and implement budgeting and financial reporting processes to meet project financial management, forecasting, and USAID award reporting requirements
    • Ensure project expenses are reasonable, cost-effective, and comply with USAID procurement rules and regulations (FAR and AIDAR); support donor auditing procedures
    • Ensure that award deliverables are achieved within budget while effectively managing fiduciary risk within the project as well as downstream among sub-recipients and suppliers; promptly advise the Chief of Party of all potential fiduciary risks; develop monitoring and troubleshooting strategies to address risks
    • Conduct pipeline and burn rate analyses, ensuring project expenditures are on track
    • Validate and approve all financial transactions; oversee the maintenance of financial records and ensure there is appropriate supporting documentation

    Contractual:

    • Draft, review, and negotiate contracts (including service agreements, office leases, purchase orders, etc.), ensuring all required contractual terms and conditions are included , while obtaining the best value to the project
    • Support and monitor local partners and sub-recipients to ensure sound financial management, operations, and compliance; contribute to capacity building of local partners in administration and financial management

    Human Resources:

    • Oversee all program human resources management, policies, and procedures; oversee local staff recruitment processes, including participating in interviews (as needed) and salary negotiations, and in preparing employment contracts
    • Participate in development of local employee benefits and allowance packages, in accordance with local labor statutes and IMA's human resources policies
    • Ensure timely and confidential preparation of payroll and payments of all payroll returns and taxes to the relevant government authorities
    • Serve as security point of contact for duty of care among staff, ensuring all travel and work activity within country is performed according to policies and procedures for the protection of personnel

    Procurement and Travel:

    • Manage procurement of office space, office equipment, vehicles, and other items, in compliance with USG award regulations
    • Support logistical operations, including transport and staff travel requests and payments

    Qualifications:

    • Minimum of a Master's degree (or international equivalent) in business administration, finance, accounting, or related field; additional accounting certification preferred (e.g., AICPA, Association of Chartered Certified Accountants (ACCA), Chartered Institute of Management Accountants (CIMA), etc.)
    • Minimum of eight (8) years of progressively responsible administrative and financial management experience on large, complex donor-funded international development projects, including financial and accounting systems development, financial monitoring, budget development and analysis, procurement, operations and logistics, IT, and human resources management and administration
    • Minimum of six (6) years of leadership/supervisory experience managing finance, accounting, operations, and administrative staff and teams
    • Substantial experience in financial management of consortia of local implementing partners, especially in multi-sectoral programs
    • Extensive experience in financial management of USAID-funded projects of similar scope and size (cooperative agreements and/or contracts); strong understanding of USG compliance rules and regulations (including FAR/AIDAR acquisition regulations) and Cost Accounting Standards; demonstrated experience with USAID/USG financial reporting requirements
    • Experience overseeing project operations, procurement, and logistics; extensive experience in the development and management of large project budgets
    • Experience overseeing management of sub-grants or sub-contracts
    • Excellent team management, interpersonal, communication, and negotiation skills
    • Advanced cross-cultural sensitivity, including experience working and communicating with professional and support staff in a multicultural, multi-linguistic environment; ability to promote an atmosphere of trust and mutual respect
    • Excellent oral and written communication skills in English

    Nationals of Kenya are strongly encouraged to apply.

    go to method of application »

    Monitoring and Evaluation Director - Kenya Health Systems Strengthening Activity

    Summary of the Position

    In coordination with the Chief of Party, the M&E Director will design the project's Monitoring, Evaluation and Learning (MEL) Plan. S/he will be responsible for the development and day-to-day supervision of an M&E system to track project performance framework, indicators, and targets to measure progress toward project objectives and expected results. The M&E Director will ensure quality routine data collection, data entry, data analysis, and timely reporting, under the project Performance Measurement Plan. S/he will oversee routine data quality assurance exercises and participate as needed in M&E supervisory visits with Ministry staff, with the focus on improving monitoring systems, data quality, and data use at project sites. Coordinating closely with project staff, partners, and other key stakeholders, the M&E Director oversees the analysis, interpretation, and tracking of all program data, as well as documents and disseminates lessons learned, best practices, and other project deliverables.

    The position will be based in Nairobi, Kenya and will report to the Chief of Party.

    Actual hiring is contingent upon successful activity award and USAID approval.

    Responsibilities:

    • Provide technical leadership in the development and updating of the project's MEL plan
    • Lead day-to-day implementation of all M&E related activities under the project MEL Plan
    • Contribute to the development of quantitative and qualitative tools and implementation of robust context-appropriate systems for data collection, quality assurance, analysis, and reporting on activity outputs/outcomes and program quality
    • Conduct data collection, entry, verification, analysis, and reporting on actual achievements against set targets, highlighting emerging patterns and offering clear reports on findings and conclusions
    • Operationalize a project collaborative learning and adapting (CLA) approach by leading its implementation as per the MEL plan
    • Provide support for the recruitment of consultants and temporary field staff for M&E related activities
    • Ensure data quality, integrity, and security standards and procedures are in place and are aligned with country national monitoring and evaluation guidelines, protocols, information, and reporting systems
    • Conduct analyses and contribute to the preparation of required periodic project reporting by capturing performance results and ensuring that lessons learned are integrated into project implementation to continuously improve quality of interventions and outcomes
    • Monitor implementation of learning agenda for identification of best practices and lessons learned and for adaptive management
    • Provide data use training, mentoring, and coaching to Ministry staff, as requested
    • Engage with partners and local stakeholders to monitor the progress and success of activities
    • Design a reporting system that ensures data flow and utilization and provides insights on activity performance and areas, contributing towards strategic decision-making and project planning with project leadership
    • Work closely with project leadership, including partners and local stakeholders, to develop, implement, and monitor the implementation of a robust learning agenda for continuous learning, collaboration, and adaptation to further the project's learning agenda
    • Participate in relevant M&E technical working groups and coordinating bodies; work with relevant county MOH staff on project-linked M&E as appropriate
    • Contribute to the development and sharing of information and knowledge products with all relevant stakeholders in a timely manner
    • Contribute to annual workplan preparation in the design of M&E activities

    Qualifications:

    • Bachelor's degree in monitoring and evaluation, public health, demography, epidemiology, social science, mathematics, economics, or relevant discipline
    • Significant study in the health field, international development and/or program monitoring and evaluation preferred
    • At least 5 years of experience in the design and implementation of M&E in development projects implemented by national/international NGOs, preferably in health
    • Demonstrated experience in coordinating monitoring of health systems in Kenya preferred
    • Demonstrated understanding of and expertise in USAID funded monitoring, evaluation and learning (MEL) plans and reporting preferred
    • Demonstrated experience in designing tools and strategies for data collection, analysis, and production of reports
    • Demonstrated experience in analyzing data using statistical software
    • Strong quantitative and analytical skills and ability to articulate technical information clearly and effectively to both technical and non-technical audiences
    • Must have demonstrated mentoring and facilitation skills and the ability to network and communicate with a wide range of stakeholders
    • Excellent English writing skills and analytical abilities, including the ability to effectively expresses ideas, thoughts, and concepts verbally and in written or graphic form, using correct grammar and structure
    • Advanced cross-cultural sensitivity, including experience working and communicating with professional and support staff in a multicultural, multi-linguistic environment; ability to promote an atmosphere of trust and mutual respect
    • Advanced skills in Microsoft Office, including proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Teams, and SharePoint
    • Familiarity with the Government of Kenya HMIS and DHIS2 software is a plus
    • Excellent interpersonal, communication, and negotiation skills
    • Excellent oral and written communication skills in English

    Nationals of Kenya are strongly encouraged to apply.

    go to method of application »

    Technical Director - Kenya Health Systems Strengthening Activity

    Summary of the Position

    The Technical Director will lead implementation in all counties targeted by the project and will work closely with county and sub-county Ministry of Health (MOH) counterparts to set priorities. S/he provides leadership and management support to county and sub-county-level project staff and ensures they are working in a coordinated, rational, and integrated way in the pursuit of project deliverables. The Technical Director actively participates in county and national level health systems strengthening policy and strategy discussions, including planning and progress review with other stakeholders, as appropriate. S/he also will provide methodological support and facilitation in the design, content development/adaptation, and delivery of effective learning strategies to positively impact performance. Finally, s/he also will lead the team in synthesizing learning from the project for dissemination of results.

    The position will be based in Nairobi, Kenya, and will report to the Chief of Party.

    Actual hiring is contingent upon successful activity award and USAID approval.

    Responsibilities:

    • Undertake mapping and assessment of current county health systems functions, constraints, and interventions
    • Provide advice to county level MOH personnel and facilities on systems constraints and options for achieving service performance improvement and how proposed interventions may impact the systems
    • Coordinate implementation of activities at the county level, including ensuring that necessary project planning, development, resource availability, procurement, and management activities function smoothly and efficiently
    • Work with county and sub-county MOH personnel to create action plans for implementation of project activities and tools for monitoring performance; to refine policies and accountability tools for health systems; and to advise on human resources allocation, training, and deployment
    • Provide ad hoc training and mentoring, including conducting site visits to support county technical teams addressing health systems issues
    • Work collaboratively with project team and headquarters staff to assure proper technical reporting, spending, and compliance
    • Provide inputs on systems indicators relevant to project performance and work closely with the M&E Director to track project performance in project sites
    • Liaise and coordinate with MOH, professional associations, and technical working groups to devise strategies, policies, and approaches for improving health systems strengthening
    • Represent the project at external technical events, including conferences, webinars, etc.

    Qualifications:

    • Postgraduate degree in medicine, nursing/midwifery, or public health
    • Minimum of 10 years of combined professional experience in the public health sector, or in program management for international development projects, including field experience with large, complex, and integrated public health projects in developing countries
    • Proven experience in the successful implementation of health system strengthening projects
    • Demonstrated technical experience in one or more of the following areas: health systems strengthening, community health programs, malaria, tuberculosis, HIV/AIDS, health systems strengthening, gender-based violence/child protection, maternal and child health, family planning/reproductive health, and/or clinical and critical care services.
    • Working knowledge of and prior experience with USAID awards
    • Proven ability to work with government officials, international partners, county MOH personnel and local health staff, and other local stakeholders in the design and implementation of health programs; experience with faith-based organizations preferred
    • Ability to travel up to 25% of time annually; flexibility to be able to travel on short notice highly desirable
    • Excellent team management, interpersonal, communication, and negotiation skills
    • Advanced cross-cultural sensitivity, including experience working and communicating with professional and support staff in a multicultural, multi-linguistic environment; ability to promote an atmosphere of trust and mutual respect
    • Excellent oral and written communication skills in English.

    Nationals of Kenya are strongly encouraged to apply.

    Method of Application

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