Finance and Administration Officer at Population Reference Bureau

Primary Responsibilities

•  Oversee and provide quality control for monthly bank account and petty cash reconciliations. Ensure proper expense coding and supporting documentation prior to submission to the Washington, DC office.
•  Analyze and monitor organizational and project-level spending; prepare and submit cash replenishment requests as necessary.
•  Review travel expense reports, consultant invoices, other payment requests for accuracy and compliance with USAID and PRB rules, regulations, and policies.
•  Prepare, review, and/or execute payment transactions.
•  Manage the procurement of hotels, supplies, consultants, and other vendors in compliance with PRB and funder policy.
•  Ensure PRB remains in compliance with legal requirements for its branch office, including filing of annual tax returns and notices with Kenyan government authorities.
•  Support Country Director in providing financial and compliance oversight for projects funded by USAID and other donors. This includes cost-share tracking, overseeing VAT reimbursements, invoicing, and budget monitoring.
•  Maintain audit-ready electronic and hardcopy records.

Qualifications

•  Bachelor's Degree in accounting, finance, or related field preferred.
•  At least 5 years of relevant experience.
•  At least 3 years of experience in the international development sector.
•  Knowledge of and experience with Uniform Guidance, USAID Standard Provisions, USAID cooperative agreements, and related subjects.
•  Attention to detail and professional integrity are critical.
•  Excellent interpersonal skills and ability to work with a team.
•  Demonstrated ability to work proactively and independently, prioritize tasks, and meet competing deadlines.
•  Strong written and verbal communication skills.
•  Experience with Microsoft Excel required. Experience using Salesforce is a plus.