Finance and Administration Officer at Renewable World

MAIN DUTIES AND RESPONSIBILITIES

Finance and Administrative Duties

• Ensure up-to-date accurate financial records for all Kenya projects and the overall Kenya programme including financial transactions on QuickBooks and MS Excel spreadsheets.
• Prepare RW Kenya monthly financial reporting pack for Renewable World
• Manage Payroll for RW Kenya staff every month including all KRA and pension submissions. (Anticipate up to 4 staff). Ensure in-country compliance with the Kenya Employment Act.
• Lead on supporting auditors and organizing required documentation for annual statutory audits.
• Update project financial scopes of work monthly ensuring project teams have up-to-date financial information.
• Lead on the setting up of a KES RW bank account.
• Monthly reconciliation of RW bank account as well as petty cash in QuickBooks
• Set up Purchase Order, Invoice, Payment Authorization (PO/INV/PA) for fund requests on timely basis and track the fund balance.
• Ensure timely supplier payments and partner fund release.
• Checking of arithmetical accuracy of bills of suppliers, staff advance settlements and partner expenses.
• Advise on VAT and withholding tax on supplier payments and manage payments to KRA. Ensure in country tax laws are complied with.
• Support on financial and governance due diligence of Project implementing partners.
• Review partner financial report and conduct sample expenses verification for all the projects
• Verify all travel authorisation and expenses requests prior to submitting for approval.
• Ensure all RW Kenya operations are aligned and are compliant with RW’s financial policies.
• Logistics management to conduct any event (hotel, travel, and other required) as required.
• Maintain an asset/inventory record.
• When necessary, liaise with in-country regulatory body for seeking approval of programs, budget and ensuring its reporting responsibilities.
• Maintain and update the personnel file of all RW Kenya staff and ensure all the essential and required documents are therein.
• Support to the RW Kenya team and its project implementing partners in the procurement process while procuring the items/equipment including RETs equipment and ensure the RW procurement provisions are complied with.

QUALIFICATION, EXPERIENCE AND ATTRIBUTES

• Fully Qualified accountant (e.g. one of: ACA, CIMA, CPA, CA, ACCA) Holder of a degree in related field eg Accounting or Finance • Minimum 5 years’ working experience as a Finance Officer
• Advanced knowledge of MS Excel and MS Word
• Knowledge of QuickBooks will be an advantage
• Good knowledge of the IFRS and Tax Management under Kenyan tax laws
• Strong attention to detail
• Good communicator and team worker with an ability to prioritise