Finance and Budget Assistant at United Nations Environment Programme (UNEP)

Responsibilities
Budget: 

•  Acts as a Certifying Officer for the Corporate Services Division and Executive Office. 
•  Provides support to managers with respect to the elaboration of resource requirements and assists in the preparation and submission of budget proposals and allocations for the Regular Budget, Environment Fund, and Programme Support Cost (PSC).
•  Provide support in the preparation and monitoring of the UN Environment Assembly (UNEA) budget and funding status.
•  Assists in the preparation of budget performance submissions as well as periodic and ad hoc reports, including monthly budget dashboard reports to senior management, Programme Performance Reports (PPR) to UN Environment Senior Management, as well as to the Committee of Permanent Representatives (CPR).
•  Provides support with respect to the review, analysis, and preparation of the Programme of Work and its revisions. 
•  Prepares supporting documents (narrative and supporting tables) with respect to the finalization of cost estimates and budget proposals in terms of staff and non-staff requirements.
•  Assists managers in the elaboration of resource requirements for budget submissions. 
•  Undertakes research and provides support to higher-level finance and budget officers with respect to budget reviews of relevant intergovernmental and expert bodies. 
•  Monitors expenditures and compares with approved budget; prepares adjustments as necessary. 
•  Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds. 
•  Assists in preparation of budget performance submissions and finalization of budget performance reports, analyzing 
• variances between approved budgets and actual expenditures. 
•  Monitors the integrity of various financial databases. 
•  Verifies the accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued. 
•  Coordinates with other finance and budget staff on related issues during the preparation of budget reports. 
•  Periodic reconciliation of accounts Prepare request to Controller’s Office on redeployment of funds and to Finance 
• section on the movement of funds. 
•  Record in the ERP system inputs on direct disbursement and miscellaneous documents.
•  Process fund distribution received from HQ and input allotment advice in UMOJA.

Treasury: 

•  Identifies and annotates bank account movements.
•  Files and archives as required.

General: 

•  Keeps up-to-date on documents, reports, and guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental.
•  Develop and maintain budget-related Business Intelligence (BI) Web Reports to be shared and utilized by all Programme and Fund Management Officers across the UN Environment.
•  Manage approved staffing tables for the Corporate Services Division, Executive Office, and Evaluation Office.
•  Prepare monthly post-incumbency reports and update the positions’ cost distribution in Umoja Organization Management to ensure correct coding blocks are charged recommendations and decisions as well as United Nations policies and procedures. 
•  Drafts or prepares correspondence to respond to enquiries in respect to relevant financial 
• and budget matters.
•  Maintain and keep up-to-date files.
•  May be responsible for providing guidance, training and daily supervision to other general service staff in the area of 
• responsibility. 
•  Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
•  Assists with visualizations and updating information material such as web pages or brochures.
•  Performs other related duties as assigned.

Education

• Completion of High school diploma or equivalent.

Work Experience

• A minimum of Seven (7) years of experience in finance, budget, accounting, administrative services or related area is required.
• Experience with Enterprise Resource Planning (ERP) such as Umoja systems in finance and budget modules is required.
• Experience working in ERP Business Intelligence (BI) reporting tool is required.
• Experience working in Excel is desirable.
• A minimum of One (1) year or more of experience in data analytics or a related area is desirable.