Finance and Grants Coordinator at Conservation International

• The Finance and Grants Coordinator is responsible for performing a range of grants and contracts management, accounting, procurement, and financial-related duties under the direction of a Finance and Grants Manager or other senior Finance staff. Working within a department, division, or program, they play a key role in administering financial transactions in compliance with CI’s financial and donor reporting policies and requirements. Duties include reviewing and processing financial transactions which may include invoices, journal entries, petty cash, travel advances, payroll, etc. They also prepare journal entries, post transactions in the financial system, reconcile GL accounts, and prepare financial reports. The Finance and Grants Coordinator maintains financial records and archives and assists with related operations and administrative duties as assigned.
• The Finance and Grants Coordinator assists in responding to staff queries, trains new employees, and otherwise provides support for the efficient handling of financial transactions. They acts as a liaison with the program and HQ finance staff to ensure financial best practices are in place and followed. This position does not manage staff. Duties are performed under general direction and subject to general review.

Responsibilities

• Review external grantee financial reports and follow up for closure of the reviews in a timely manner.
• Maintains communication with the external grantees and provides timely responses to any queries or requests.
• Monitor and manage contracts i.e. review and process contract invoices in the system, ensure adequate support documentation for consultant reimbursable expenses.
• Review transactions for completeness, accuracy, and proper documentation and approvals prior to processing for compliance with donor regulations and CI Policies.
• Assist management in responding to internal/external audit questions and requests for information.
• Perform month-end and year-end procedures including, but not limited to preparing all month-end reconciliations and year-end working papers as per CI- guidelines.
• Support administrative processes and planning of all scheduled training and field visits.
• Support in the procurement of goods and services in line with CI Policies, donor rules, and regulations.
• Other duties in relation to the job as assigned by the supervisor.

WORKING CONDITIONS

• Typical office environment. May need to work beyond normal work hours to meet reporting deadlines.
• No travel is expected.
• This position follows a hybrid work structure, working some days from the office and some remotely. Guidance will be shared during the interview process.
• This employment opportunity offers a six-month contract, with the potential for extension contingent upon performance and the availability of donor funds.

Qualifications
Required

• 2 to 4 years experience in accounting or related work experience. Fund accounting experience preferred.
• Familiar with accounting principles, processes, and standards.
• Experience with accounting and financial reporting systems and software.
• Strong Microsoft Excel and analytical skills.
• Attention to detail, highly organized, ability to prioritize and multitask and meet deadlines in a fast-paced environment.
• Ability to maintain a positive attitude, service focus, and work independently and as part of a diverse team.

Preferred

• Bachelor’s degree in accounting with CPA professional qualifications.
• Experience working in an international non-profit organization would be an added advantage.
• A candidate with the requisite skills and experience who is available to commence work immediately or on short notice.