Finance Assistant at Caritas MFB

JOB PURPOSE

• Reporting to the Head of Finance & Strategy, the Finance Assistant will support the Finance Department in ensuring efficient financial operations through timely reconciliations, accounts payable management, financial record maintenance, statutory compliance, and financial reporting.

KEY RESPONSIBILITIES

• Verify goods received against approved purchase orders and supporting documentation.
• Establish and maintain effective relationships with vendors and service providers.
• Perform reconciliations of assigned ledger accounts and follow up on outstanding items for timely resolution.
• Investigate and reconcile financial discrepancies through collection and analysis of account information.
• Maintain proper filing and custody of finance-related records and documentation.
• Filing of statutory returns (Customer/suppliers)
• Process staff imprests and operational claims in accordance with approved policies.
• Verification of vendor documents: purchase orders, prices, terms of payment and other charges on documents.
• Managing accounts payable using core banking system
• Handling accounts payable for separate entities and vendors
• Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures.
• Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling Payable Ledgers
• Maintain vendor statements and daily financial transactions.
• Uploading of Forex rates and communication to branches
• Preparation of account balances and liquidity reports CIT cheque processing
• To perform any other duty as assigned in line with the organization goals and objective.

QUALIFICATION AND EXPERIENCE REQUIREMENTS

• Education -University degree in Accounting, Commerce, Economics or Business Management/Administration or related business degree (MUST).
• CPA Intermediate Level or CPA Section IV qualification (MUST).
• Minimum of 2 years of relevant experience in finance or accounting firm/financial institution.
• Proficiency in Advanced Excel spreadsheet.