Finance Assistant Intern at Palladium International

Primary Duties And Responsibilities

Accounts Payables

• Collate all vendor invoices and file in the vendor invoices file.
• Match invoices to the Purchase order, goods received note for posting into the financial system.
• Confirm that the prices charged as per the invoices matches the Purchase order.
• In liaison with the procurement team, follow up credit notes in case of overcharges or short supply.
• Reconcile vendor GL accounts with the vendor statements monthly.
• In liaison with the procurement team, follow up with the vendors for invoices in the statements.
• File payment vouchers manually and electronically after payments.
• Attach evidence of payments for all the payments made to the payment vouchers.
• Support the finance team in ensuring all statutory deductions are paid on time and evidence of payment is obtained and filed.
• Work with other finance team members in processing payments to the vendors.
• Support procurement team in planning and managing field travels and logistics.

Petty Cash

• Keep petty cash as guided by Palladium Kenya procedures.
• Make petty cash payment payments after approvals and ensure required support documents are provided.
• Submit petty cash voucher to Finance and Admin, Associate for posting.
• Reconcile petty cash balance with the ledger daily.
• Avail petty cash and petty logs for surprise cash count at any time when requested.
• Initiate petty cash replenishment process as soon as replenishment level is achieved.
• Ensure the office has enough petty cash balance to support the operations.

Office Administration

• Maintain accurate records, and photocopies and file appropriate documents as needed.
• Maintain office supplies inventory, and ensure the office is sufficiently stocked with supplies.
• Maintain records, documentation, and files for finance, operation & administration work.
• Work with the team to ensure timely payment of utilities and other bills.
• Perform other duties delegated by the supervisor.

Required Qualifications

• Bachelor’s degree in a business course preferably in finance and accounting from a recognized University.
• Excellent interpersonal skills.
• Ability to work with minimal supervision.
• Ability to pay attention to detail.
• Maintain confidentiality.
• Time management and prioritization skills.