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  • Posted: Nov 23, 2022
    Deadline: Not specified
  • Palladium develops and delivers solutions that create positive impact for communities, businesses, societies and economies. We transform lives and create enduring value by working with governments, corporations and non-profit organisations.
    Read more about this company


    Finance Assistant Intern

    Primary Duties And Responsibilities

    Accounts Payables

    • Collate all vendor invoices and file in the vendor invoices file.
    • Match invoices to the Purchase order, goods received note for posting into the financial system.
    • Confirm that the prices charged as per the invoices matches the Purchase order.
    • In liaison with the procurement team, follow up credit notes in case of overcharges or short supply.
    • Reconcile vendor GL accounts with the vendor statements monthly.
    • In liaison with the procurement team, follow up with the vendors for invoices in the statements.
    • File payment vouchers manually and electronically after payments.
    • Attach evidence of payments for all the payments made to the payment vouchers.
    • Support the finance team in ensuring all statutory deductions are paid on time and evidence of payment is obtained and filed.
    • Work with other finance team members in processing payments to the vendors.
    • Support procurement team in planning and managing field travels and logistics.

    Petty Cash

    • Keep petty cash as guided by Palladium Kenya procedures.
    • Make petty cash payment payments after approvals and ensure required support documents are provided.
    • Submit petty cash voucher to Finance and Admin, Associate for posting.
    • Reconcile petty cash balance with the ledger daily.
    • Avail petty cash and petty logs for surprise cash count at any time when requested.
    • Initiate petty cash replenishment process as soon as replenishment level is achieved.
    • Ensure the office has enough petty cash balance to support the operations.

    Office Administration

    • Maintain accurate records, and photocopies and file appropriate documents as needed.
    • Maintain office supplies inventory, and ensure the office is sufficiently stocked with supplies.
    • Maintain records, documentation, and files for finance, operation & administration work.
    • Work with the team to ensure timely payment of utilities and other bills.
    • Perform other duties delegated by the supervisor.

    Required Qualifications

    • Bachelor’s degree in a business course preferably in finance and accounting from a recognized University.
    • Excellent interpersonal skills.
    • Ability to work with minimal supervision.
    • Ability to pay attention to detail.
    • Maintain confidentiality.
    • Time management and prioritization skills.

    Method of Application

    Interested and qualified? Go to Palladium International on to apply

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