Finance Assistant - Mandera at Kenya Red Cross Society

Reporting to:               

Regional Finance Officer

Overall Purpose

The Finance Assistant will provide financial support needed for the Regional Office under the Regional Finance Officer.

Duties and Responsibilities

• Assist the Regional Finance Officer with the accountancy, financial monitoring and control of budgets of projects in compliance with Finance & Donor requirements
• Follow up with the projects for the monthly receipt of the financial returns, both soft and hard copies, and conduct the first check, reporting any findings to the Regional Finance officer
• Ensure that all expenses as per the financial returns have been entered correctly into the project cash books
• Ensure that all procurements were in line with policy and procedures with the relevant supportive documents provided.
• Ensure that all project expenditure authorization process is as per the approval matrix.
• Follow up with the projects to ensure that the monthly cash requests, bank reconciliations and BVAs from the projects are received as per the agreed upon timeframes.
• Conduct the first check of the monthly cash requests alongside the approved budgets, the expenditure to date in the project BVAs and activity plans.
• Prepare the necessary documents for bank transfers in consultation with the Regional Finance Officer.
• Prepare quarterly cash requests and forecasts
• Assist the Regional Finance Officer in processing the monthly cash transfers to the projects
• File and label all payments/receipts (invoices, receipts and cover documents) in the appropriate finance files
• Prepare liquidation/expenses reports and attach all relevant supporting documentation for verification and approval
• Assist with audit preparation including running financial statements, retrieving documents, preparation of audit files plus supporting documentation.
• Perform any other duties as may be directed by the management/line manager

Minimum Qualifications

• Relevant university degree or equivalent qualification in finance or accounting
• Accounting qualifications such as CPA, ACCA or equivalent
• Minimum of 2 years relevant professional work experience.

Knowledge, skills and languages

• Skills in computers (Windows, spreadsheets, word-processing and accounting packages
• Preferred knowledge of Accounting concepts, financial management and use any Accounting Software preferably Navision
• Ability to engage discretely and tactfully with internal and external stakeholders.