Finance Associate, USAID Nuru ya Mtoto Project at PATH

Job Summary

PATH Kenya through USAID Nuru Ya Mtoto Project seeks to recruit a finance Associate who will be responsible for day-to-day processing of transactions in compliance with USAID rules and regulations and PATH Kenya’s internal Policies and ensure timely financial processing and reporting of field activity costs for the office assigned, while maintaining high standards of stewardship and accountability.

Job Responsibilities

• Liaise with the Finance Officer to ensure that expenses recurring in nature are processed and paid in time e.g. telephone, internet, rent and security.
• Ensure that all invoices received from vendors are processed in an orderly manner and duly supported by proper documentation.
• Check the accuracy of the receipts and vouchers presented to back-up expenses for completeness of the support documents.
• Prepare and ensure proper coding on all vouchers prepared by staff for validity and advise necessary adjustments to originator.
• Check validity of expenses and receipts presented for payment with respect to reasonability, allowability and allocability basis.
• Make copies of all finance documents and file in sequence.
• Assist in tracking expenses and accuracy for services rendered on account and ensure they are within agreed limits.
• Reconcile all supplies statements to PATH Kenya’s records and update the Finance Officer of any discrepancies.
• Perform monthly and ad hoc monthly bank reconciliations.
• Maintain updated records of all the field office financial transactions.
• Manage petty cash disbursements as assigned.
• Assist in Inventory and commodity tracking Management.
• Carryout any related tasks that may be assigned from time to time by the supervisor.

Required Skills

Required Experience

• A bachelor’s degree in finance, Accounting, or related field and CPA/ACCA qualifications.
• At least two years’ related work experience preferably in a busy NGO set up.
• Working Knowledge of USAID rules and regulations.
• Strong attention to detail.
• High numeracy, sound technical skills and analytical approach to work.
• Problem-solving skills and initiative.
• Excellent oral and written communication skills.
• Good time management skills and the ability to prioritize.
• Proficiency in Ms Office applications especially MS word and excel.
• Hands on experience with ERPs.