Finance Manager at BRAC

The Finance Manager (FM) is responsible for efficient and smooth running of finance functions of BRAC Africa Regional Hub in Nairobi, Kenya. The FM manages all aspects of budgeting, financial systems, financial reporting, regulatory compliance and grants. Also serves as chief adviser for the Africa Regional Hub on all matters of finance, budgeting, audit, contractual management, compliance

Key Responsibilities:

Business Planning & Budgeting

• Organize, develop and present complete annual budget for Africa Regional Hub.
• Leadership in development of budgets for all proposals or concept papers for new project.
• Update the annual budget to include any new funding grants and projects as appropriate.

Financial Transactions and reporting

• Manage the day-to-day finance transactions like cash disbursements, receipts, banking, payments and other finance-related tasks. Review all payments for completeness and accuracy before RD’s approval.
• Prepare Donor reports, maintaining Donor liaison and flagging important deadlines.
• Perform monthly reconciliation of all bank accounts, other assets and liabilities balance.
• Manage general ledger and produce Trial Balance for the preparation monthly accounts and ensure timely submission of monthly regional office accounts to BI Dhaka Office.
• Keep tracking of the budget line items for the hub (includes GRP and other functional hub costs) and follow up whether all expenses are properly recorded according to the budget line.
• Preparation of scheduled budget variance reports and submit on time

Financial Procedures

• Assist in the updating of financial procedures and forms including modifying receipts, payments, disbursements and bookkeeping, filling procedures
• Act as a finance business partner to the regional team and participate in any ad-hoc project as advised by the Regional Director, Africa and Director Finance, BRAC International.
• Ensure strong controls for cash flow management, inventory, fixed assets and other assets.

Compliance and regulation

• Ensure compliance with tax laws and other statutory obligation for the Hub including timely submission of employee and organizational taxes to the tax authority.
• Follow up with the internal and external auditors, provide necessary support to them and ensure all audit issues are addressed to maintain sound control environment.
• Ensure that the hub always has enough funds through timely submission of fund requests

Personnel Management

• Ensure that all staff under line management have updated performance indictors
• Participate in hiring of staff/volunteers for finance and accounts department.
• Participate in team building activities and help in matters related to health/life insurance for staff

Safeguarding

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the program’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Educational Requirements:

• Degree in Finance / Business Administration or equivalent;
• Master’s Degree in accounting /Finance PLUS ACCA or CPA/CA/CIMA/ ACCA

Experience Requirements:

• At least 5 years’ experience Finance/Business Administration or equivalent
• At least 3 years’ experience of independently leading a Finance/Audit team
• Knowledge on IAS/IFRS, Accounting, Budgeting, Finance, Auditing, Tax, VAT, Fiscal laws and their application
• In depth knowledge of international standard on Auditing.
• A good communicator, dynamic, hardworking and willing to work under pressure
• Sound knowledge on Computer Literacy.
• Highly proficient in English and Kiswahili
• Ability to work with minimal supervision.