Finance Officer at Chupa Chap Ltd

Department: Finance.

Reports To: Finance Coordinator

Job Description:

Chupa Chap, a dynamic player in the alcohol and beverage industry, is in search of a Finance Officer to join our team. Reporting directly to the Finance Coordinator, the Finance Officer will play a pivotal role in maintaining financial accuracy and contributing to the strategic financial goals of the organization.

Responsibilities:

Financial Reporting:

• Prepare accurate, fully reconciled timely financial statements including but not limited to income statements, statements of financial position, cash flow statements, and related financial reports.
• Collaborate with the Finance Coordinator department to analyze financial data for decision-making.
• Ensure compliance with accounting standards and regulatory requirements.
• Perform month-end and year-end close processes.

Accounts Payable and Receivable:

• Oversee the processing of invoices, payments, and reconciliation of accounts.
• Work closely with the Finance Coordinator to manage customer invoicing and collections.
• Monitor and analyze accounts receivable to minimize outstanding balances.

Budgeting and Forecasting:

• Support the Finance and management team in the development and monitoring of budgets.
• Contribute to the preparation of financial forecasts and variance analyses.
• Provide insights and recommendations to optimize financial performance.

Resource Management:

• Collaborate with department heads to track and manage company expenses and purchases.
• Implement cost control measures under the guidance of the Finance Coordinator.
• Conduct periodic expense reviews with department heads.
• Assist and advise on Safeguarding the company assets by ensuring proper fixed asset register, Stock accounts, bank, and cash accounts.

Financial Audits:

• Assist in the coordination and facilitation of internal and external audits.
• Ensure timely provision of financial information to auditors.
• Implement corrective actions based on audit recommendations, reporting to the Finance Coordinator.

Compliance and Regulatory Affairs:

• Stay informed about financial regulations and ensure company-wide compliance.
• Collaborate with the Finance Coordinator and legal team to address compliance issues.
• Implement and update financial policies and procedures under the guidance of the Finance Coordinator.
• Assist and advise on related compliance.

Cash Flow Management:

• Monitor and manage daily cash flows to ensure liquidity.
• Work with the Finance Coordinator to forecast future cash needs.
• Optimize cash management processes for efficiency.

Minimum requirements:

• Bachelor’s degree in Finance, Accounting, or a related field.
• Professional certification such as CPA (Certified Public Accountant), ACCA (the Association of Chartered Certified Accountants) or CMA (Certified Management Accountant) is highly desirable.
• 2-3 years’ work experience as an accountant.

Key Skills and Competencies

• Considerable knowledge of financial accounting systems and MS Excel.
• Ability to perform professional accounting work by the international “Generally Accepted Accounting and Auditing Principles” (GAAP), procedures and controls.
• Effective communication skills ability to present ideas clearly, both orally and in writing and to prepare comprehensive reports.
• Ability to identify and resolve problems promptly, gather and analyze information skillfully, develop alternative solutions, work well in groups, in problem-solving situations, and use reason even when dealing with emotional topics.
• Considerable knowledge of computerized information and financial management systems (ERPs), spreadsheets (Google Sheets and Excel), and computerized accounting systems.
• Demonstrate ability to meet deadlines, analyze financial and operational data and information, and think analytically and critically.
• Ability to maintain a high level of confidentiality, remain open to new ideas, and experiment with improved systems and proven methods.
• Ability and willingness to make consultative decisions, exhibit sound and accurate judgment, support and explain the reasoning for decisions, include appropriate people in the decision-making process, and make timely decisions.

Personal Attributes:

• High integrity levels.
• Confidentiality.
• Team player.
• Positive attitude.
• Initiative taker.
• Logical and detail-oriented.
• Good analytical and problem-solving skills.
• Highly committed and self-motivated.