Finance Officer at MAL Consultancy

DUTIES & RESPONSIBILITIES

Reporting to the Finance Manager and based in Nairobi, duties and responsibilities of the Finance Officer shall include but not be limited to;
Finance

• Maintain the organization’s financial integrity, prepare all financial reports efficiently and in accordance with International Financial Reporting Standards, International Accounting Standards, and other relevant donor requirements. 
• In consultation with the Finance Manager (FM) regularly review and implement budgets and take part in resource mobilization activities based on the Resource Mobilization Guide and Strategic Plan. 
• Ensure that accounts payable and receivable are up to date by adhering to the set payment cycle timelines.
• Ensure that the organization procurement policy is adhered to by assisting in checking on compliance of documentation for payment. Prepare all vouchers (disbursement, receipt, and general journal vouchers) for expenditures and ensure that expenses are reasonable, allowable, and allocable to the specific program(s). 
• Support finance to Produce budget projections, analysis, and reports for review and action by the Finance manager. Coordinate all audits within the organization and coordinate financial and contractual requirements for grants to local organizations and technical services provided to the program(s).

General Compliance

• Read, understand, and ensure compliance with organization policies, read understand and ensure application of key resource materials for staff
• Uphold and ensure compliance with the organization’s core values in dealings with staff and partners
• Ensure user compliance and adherence to SharePoint workflows and OneDrive.

Data Management

• Maintain financial and accounting documentation, literature, forms, data, and databases in a manner that is secure (especially where data is confidential), and conducive to the efficient retrieval and revision of content
• Ensure that financial and accounting data is managed, stored, and destroyed in compliance with the requirements of data management, legal, regulatory, and financial standards.

Administration

• Prepare, present, and submit quality and timely weekly plans, quarterly and annual reports of the work relating to your work
• Coordinate and participate in weekly, quarterly, and annual planning meetings as organized.
• Any other duties and responsibilities as may be assigned by the Finance Manager from time to time.

EDUCATION SKILLS & COMPETENCIES DESIRED

• A Bachelor’s Degree in Finance, Accounting, Economics, Commerce or any other relevant field;
• At least three (3) years of experience in a finance and or accounting function within the NGO environment with demonstrable experience in managing a diverse range of stakeholders within an organization
• CPA qualifications
• Hands-on experience with accounting software packages like QuickBooks
• Good knowledge of basic accounting procedures
• Good understanding of Generally Accepted Accounting Principles (GAAP)
• Must be in good standing membership with ICPAK
• Advanced understanding of Microsoft Office365 applications
• Deep understanding of Finance & Administration organizations and models
• Good knowledge of basic accounting procedures
• Good understanding of Generally Accepted Accounting Principles (GAAP)
• Familiarity with financial accounting statements
• Experience with general ledger functions and the month-end/year-end close process
• Hands-on experience with accounting software packages, preferably QuickBooks
• Advanced MS Excel skills including Vlookups and pivot tables 
• Outstanding analytical, critical thinking, and problem-solving skills
• Good stakeholder management experience
• Good interpersonal, communication and presentation skills with a good focus on organization, and enhanced multitasking abilities
• Excellent organizational skills, with emphasis on priorities and goal setting
• Ability to communicate information, whether technical or non-technical to staff members and customers, in a clear and concise manner
• High level of integrity, confidentiality, trust, and dependability with a strong sense of urgency