Finance Officer at MAZIDO

Role Description

• As a Finance Officer, you will be supporting Finance, logistics, procurement, and administration at MAZIDO. You will be responsible for facilitating compliance in budget absorption and maintaining management accounts records in compliance with MAZIDO policies and procedures. You will also provide project accounting, logistical and administrative support, and other various operational projects. This role will involve managing finance systems, mobile money platforms, and related funds reimbursement.

Key Duties and Responsibilities :

Management

• Responsible for actively participating in the preparation and monitoring of the project\'s budget.
• Responsible for gaining comprehensive knowledge of the project’s Field Operations Manual (FOM) and for identifying areas where policies, procedures, and/or practices may not be fully aligned with project practice and advising project management with options and recommendations.
• Responsible for providing training to other staff on finance procedures and documentation requirements.

Financial Reporting

• Develop and maintain reports of the status of financial management activities (i.e. monthly and quarterly reporting).
• Responsible for ensuring that the project assets/inventory report is balanced against the general ledger/field accounting system.
• Responsible for ensuring that any/all contractual financial reporting requirements are identified and complied with in a timely and accurate manner.
• Ensure that tax reporting procedures are well documented to facilitate the preparation and submission promptly.
• Review and submit monthly reconciliation reports.
• Provide annual budgets of expenditure as well as quarterly forecasts against budget statements (accruals, pipelines, etc.) as applicable.
• Conduct regular financial analysis to assess the project\'s financial performance and identify areas of improvement or potential risks.

Audit

• Coordinates with external auditors and ensures the timely and accurate provision of required financial documents and information for annual audits and any special audit requirements.

Compliance/Policies & Procedures

• Ensure that accounting policies and practices are carried out following Kenyan law standards. 
• Conduct regular cash flow analyses to ensure the availability of funds and the accurate maintenance of bank balances.
• Responsible for accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
• Responsible for ensuring petty cash is maintained at a feasible level for operational activities and that petty cash procedures are followed.
• Ensure the safeguard of bank checks and cash receipts.
• Manage banking relationships and coordinate periodic updates for checking account signers.
• Maintain file management systems for soft and hard copy documentation.
• Maintain files on subawards/procurement/subcontractor documents and modifications as applicable.
• Ensure non-billable expenses are reviewed and kept to a minimum.
• Follow and maintain procedures to ensure accurate and timely payment of travel advances, reimbursements for staff and partner travel.
• Regularly reviews outstanding travel advances and aging reports to verify their accuracy and resolve any discrepancies or issues promptly.

Payroll

• Manage the payroll to ensure timely and accurate processing and review of all payroll transactions, while assuring compliance with established employment agreements and any modifications.
• Ensures staff compliance with the timekeeping policy and maintains accurate recordkeeping related to staff attendance and working hours.

Financial  & Procurement Systems

• Update all financial information in the finance system

Skills

• Accuracy in working with large amounts of data.
• An articulate individual who possesses excellent communication and personnel management skills and can relate to people at all levels of an organization.
• An energetic, forward-thinking, and creative individual with high ethical standards and an appropriate professional image.
• Well-organized and self-directed individual with sound technical skills, analytical ability, good judgment, and a strong operational focus. 
• IT Savvy

Qualifications and Requirements

• BCom, Accounting, Finance, Business Administration, CPA or equivalent.
• Proficiency in Microsoft Excel and QuickBooks.
• Experience managing  donor funds and knowledge of cost allocation will be an added advantage
• At least 3 years of experience in finance and accounting, and financial analysis 
• Solid experience in coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll taxes, and accounting.
• Strong oral and written communication, analytical, interpersonal, attention to detail, organizational, team management, and community mobilization skills required.