Finance Officer at Participatory Ecological Land Use Management (PELUM) Kenya

Key Roles and Responsibilities

• Responsible for financial accounting, reporting, financial analysis, monitoring and sub grant management
• Reviewing, verifying and processing funds requests for all payments and imprests. This will include review of MPESA payment request; reviews of project activities and initiating funds transfers and review and verification of support payment documents; process all payment receipts once received and process the payment in relevant forms (cash, MPESA or cheque)
• Responsible for Sub grant management ensuring compliance, timely reporting and financial monitoring of sub grantees.
• Post all accounting data into the sage accounting system
• Prepare final accounts for submission to the external auditors in accordance with the existing financial policies and procedures.
• Maintain an inventory record of control for all equipment and ensure effective maintenance
• Timely preparation and dispatch of cheques and processing of funds payment vouchers.
• Receive payroll data, review and process the monthly payroll on time
• Process all payroll related statutory payments, staff benefits (includes staff separations, medical, gratuity, insurances and returns and remit the amounts on time to relevant statutory bodies)
• Post all payroll related transactions in the SAGE accounting package
• Timely filing and maintenance of all payroll related documents
• Prepare allocated financial reports (financial reports, variance reports) on monthly, quarterly, annual and any ad hoc reports

Qualifications and Requirements

• The ideal candidate should have a minimum of the following desirable qualifications and requirements:
• Bachelor’s Degree in Finance/Accounting or related fields from a recognized university
• CPA (K) or other professional qualification in accounting
• 4-years relevant financial accounting work experience preferably in an NGO or network
• In-depth knowledge and previous working experience in Sage accounting package or any other major ERP system
• Well-versed in computerized accounting packages
• Have in depth Knowledge of and experience in donor funding accounting, grant management, financial monitoring, and control.
• Ability to work and meet strict internal and external financial reporting deadlines including preparing for internal and external audits (both finance and systems audits)
• Self-driven and ability to work with minimum supervision
• Be a team player and builder with ability to work and interact with others at all levels
• Have strong analytical skills, good communication (written and spoken), report writing and presentation skills.
• Honest, firm, accountable and full of integrity
• Attention to details, excellent in planning, management and coordination skills
• Proven ability to support program teams during budgeting and reporting