Finance & Operations Associate- Maternity Cover at Urgent Action Fund-Africa

Job Description

UAF-Africa seeks a Finance Associate who will translate UAF-Africa’s strategic plans into effective social justice initiatives and results. Guided by feminist principles and values, the Fund advocates for women’s equality, not only as a matter of human rights, but also as a fundamental prerequisite for social change, global security, and sustainable peace. In addition to her core business of Rapid Response Grant making, UAF-Africa also runs alliance building and advocacy initiatives in collaboration with other social justice organisations.

Responsibilities

Financial Management Support

• Preparation of payment vouchers after validation of the underlying documents
• Ensure that cheques are properly delivered, and receipts are filed
• Updating the cashbooks and carrying out monthly bank reconciliations**
• Recording all transactions on QuickBooks
• Filing monthly statutory returns.
• Establishing the cash requirements for the office and ensure timely accounting and replenishment of petty cash. Prepare the petty cash vouchers and ensure the supporting documents are complete.
• Ensuring that all accounts records are filed in an orderly manner.
• Assisting in the production of the monthly accounts.

Programmes and Administrative Support

• Logistical support for travel, visa applications, participation, and various bookings for our convenings and staff retreats.
• Managing the purchase, distribution, use and repairs of all office equipment e.g., computers, printer/scanner, fittings etc.
• Maintaining and managing a suitable stock of office stationery.
• Updating the fixed assets register & office equipment list and ensure safe use/custody. Ensure all our equipment and the car is insured
• Working with IT service providers ensuring that all computers have appropriate software, back-ups, and antivirus and so on.
• Overseeing all administrative filing and records, and archiving
• Providing support to the office in all administrative matters
• Managing the Office Assistant
• Undertaking any other duties that may be requested by the Director of Finance & Operations.

Other Responsibilities

• Providing periodic reports for internal/external communications to the team and other stakeholders.
• Assisting the Finance team to prepare finance reports for presentation to the Board as and when required.
• Maintaining open and fluid communications with all vendors and contractors.
• Any other responsibilities as assigned by the Executive Director.

Knowledge, Skills, and Abilities

The ideal candidate shall have:

• Bachelor’s degree in Business Studies/ Accounting or equivalent
• Completed the CPA exams
• Proficiency in Microsoft and QuickBooks
• 3-4 years relevant work experience
• Good oral and written communication skills

Preferred

• Working knowledge of feminist and women's rights organisations and movements.
• An appreciation of gender equality and women’s rights issues, particularly in the African settings.
• Ability to interface sensitively with people from various social, economic, political, cultural, and religious backgrounds.
• Budget and financial management skills- familiarity with grant making is an added advantage.

Work Environment

• This is a regional position that may involve some regional travel.
• African women are strongly encouraged to apply.
• The position is based in Nairobi, Kenya.