Finance & Operations Manager at Urgent Action Fund-Africa

Position Overview

The Finance & Operations Manager will be responsible for overseeing all business processes of UAF-Africa. They will provide leadership in financial and operational systems, identify areas for improvement, and enhance the organization's sustainability, compliance, and efficiency

Specific Responsibilities

• Oversee the procurement, logistics, and administrative functions ensuring value, efficiency, and compliance with the organization’s policies.
• Review and manage contracts with suppliers and ensure their compliance with relevant laws and donor requirements.
• Maintain vendor relations and seek out cost-effective and value-aligned alternatives.
• Update the fixed assets register & office equipment list and ensure safe use/custody, including conducting regular audits to ensure proper tracking and documentation of assets
• Manage the disposal process of fixed assets that are no longer needed, including organizing sale of assets, donations or recycling efforts
• Support the implementation of policies, procedures and internal controls to ensure compliance with statutory and regulatory requirements.
• Monitor the programs’ budgets, track expenditures, and ensure that resources are allocated effectively and efficiently in accordance with the annual work plans.
• Work closely with program teams to prepare program budgets, ensure monitoring and evaluation of program results, and guide on the financial implications of program decisions.
• Monitor the execution of special projects and initiatives.
• Prepare audit schedules for project audits and institutional audits with the support of the Finance & Operations teams.
• Reconcile monthly activity reports, working closely with the Finance & Operations teams.
• Ensure compliance with local tax laws and regulations.
• Develop capacity of operations and administrative staff and support effective teamwork within the organization.
• Engaging in bench marking activities to find ways of improving the way we work and making optimal use of time and resources.

Qualifications

• Master’s Degree qualification in a related field.
• Management or Finance First Degree with professional qualification (ACCA/CPA III) and membership to the relevant professional body.

Skills and Experience

• 7- 9 years of experience in finance and operations, with at least 3 years at a senior management level.
• Proven track record of developing and implementing organizational policies, procedures, and internal controls.
• Experience in budgeting, financial analysis, and reporting, preferably in an NPO context.
• Knowledge of various accounting software is required.
• Some understanding of feminism is an added advantage.
• Passionate about UAF-Africa’s mission, vision and values, committed to teamwork and achieving results.
• Experience managing grants and compliance with donor requirements.
• Sound supervisory skills.
• Strong computer skills, including MS Office and accounting software.
• Strong communication and interpersonal skills, with the ability to work effectively
• with a diverse range of stakeholders.
• Ability to work under pressure and under tight deadlines with minimal supervision.

Work Environment

• This is a regional position that involves some national, regional and international travel. UAF-Africa is an equal opportunity employer that does not discriminate in its hiring practices. In order to build the strongest possible workforce, UAF-Africa actively seeks a diverse applicant pool. The Fund is committed to creating an inclusive environment for all employees. The position will be based in Nairobi, Kenya.