Fleet Administrator at International Committee of the Red Cross (ICRC)

Your role

• The Fleet Administrator facilitates the registration, transfer, inspection and disposal of the ICRC Fleet assets in the country.

Accountabilities & Functional responsibilities

• Preparation, follow-up and keep up to date the Vehicle auction files of all ICRC Fleet assets,
• Review & facilitate renewal of the Transport Driver's Driving Licences & update status in Fleet wave database,
• Inspection of ICRC's Motor Vehicles and update in Fleet Wave on time,
• Facilitate renewal & follow up of Kenyan Driving Licence & International Driving Permit for Expatriates, 
• Registration, de-registration, re-registration and transfer of ownership for ICRC & expatriates’ vehicles,
• Ensure proper record keeping & document filing is update & archived in relevant databases i.e., Fleet wave & TeamSpace,
• Ensure regulatory compliance with procedures from relevant authorities & obtain relevant approvals before vehicle disposal, 
• Ensure all foreign plated vehicles have valid foreign permits, Carnets and updated in Fleet wave database,
• Handling vehicle registration, customs entries, Ministry of Transport inspection reports,
• Coordination & payment of Toll Fee/permits for ICRC Fleet vehicles,
• Act as E-citizen NTSA (National Transport Safety Authority) Administrator and MFA (Ministry of Foreign Affairs) focal point for ICRC Fleet,
• Negotiating and Liaising with NTSA regarding any ICRC missing or delayed documents.

What we will look for in your profile

• Degree in Business Administration or Logistics Management or equivalent,
• Excellent knowledge of Administrative and protocol matters with National Transport Safety Authority & Ministry of Foreign Affairs,
• Minimum 5 years’ experience in a similar position,
• Previous working experience with International Organizations (preferred),
• Excellent customer service, communication, problem solving, interpersonal skills & good command of written & spoken English, 
• Proficiency of computer / ICT skills with excellent command of Excel & Data Base Management,
• A valid driving License class BCE,
• Ability to prioritize daily tasks according to their importance, urgency, resolve challenges & prepare reports promptly,
• Attentive to details with high sense of confidentiality and integrity, 
• Good presentation and analytical skills in managing files & extensive databases,
• Self-managed & high degree of flexibility and responsiveness,
• Basic motor vehicle knowledge.