Fleet Officer at Catholic Relief

Job Summary:

• The Fleet Officer will coordinate the Country Program’s (CP) owned and leased fleet, manage the vehicle management system (VMS), and assigned staff to meet all travel and transportation needs in support of the delivery of high-quality programming to the poor and vulnerable. With your actions you will safeguard the organization’s motorized assets and all other resources related to fleet operations and will ensure the safety and security of passengers and transported goods to minimize risks and liabilities.

Roles and Key Responsibilities: 

• Assist in developing and managing operating procedures for fleet operations and maintenance. Monitor and assess compliance, efficiency and effectiveness, and recommend improvements in compliance with agency travel and vehicle-related policies, local legal requirements, and donor regulations.
• Monitor and assess performance of authorized CRS drivers and take action to ensure safety and security. Assist in investigating, reporting, and following up on incidents and accidents involving CRS vehicles, drivers, and passengers. 
• Collaborate and coordinate with all departments to identify needs and plan travel and transportation services. Schedule and manage vehicle movements, perform situational analysis and plan routes, assign drivers, and plan for additional vehicles, if needed, to ensure optimal resource use and meet program needs per required schedules and standards.
• Ensure legal, safe, economic, and environmentally sustainable fleet through planning and overseeing regular diagnostic checks and timely and quality maintenance and repair of all motorized assets, and vehicle disposal, as needed. Ensure the physical security of all motorized assets, spare parts, and fuel.
• Manage a reliable and up-to-date record keeping system as well as the CRS vehicle management system to document, monitor, and account for all motorized assets, fuel, spare parts and equipment inventory, and all vehicle movements. 
• Prepare reports, analyze data, and use information to plan, budget, and track activities, inventories, and expenditures to ensure continuous roadworthy fleet operations responsive to program needs. 
• Effectively manage talent and supervise direct reports. Manage team dynamics and staff well-being. Provide coaching and complete performance management for direct reports. 

Knowledge, Skills and Abilities  

• Strong planning, coordination, and prioritization skills
• Able to manage multiple task simultaneously
• Service-oriented with focus on meeting customer needs
• Very good negotiation and relationship management skills
• Proactive, resourceful, solutions-oriented and results-oriented
• Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.

Basic Qualifications 

• Bachelor’s degree in business administration, logistics management, engineering, or a related field OR Higher National Diploma in Automotive Engineering from accredited/recognized institutions
• 4 years of supervisory experience in a similar position within a large organization
• Demonstrated detailed knowledge of fleet management, transportation, and/or logistics management.
• Valid driver’s license with over 7 years of driving experience

Preferred Qualifications  

• Excellent knowledge of local road traffic regulations, road network and road safety best practices.
• Experience in inventory management and control principles.
• Ability to perform mathematical calculations, and to analyze fleet-related data.
• Proficient in MS Office package (Excel, Word) and experience with database management systems (e.g. MS Access)