Front Office Executive at Username Investment Limited

Job Description

As an Office Administrator, you will play a crucial role in ensuring the smooth and efficient functioning of our office environment.

You will be responsible for ensuring that the reception area is clean & well maintained, that customers are well attended to as well as to manage procurement of office supplies and management of petty cash.

Administrative Tasks

• Promote Username corporate brand by ensuring the office constantly adorns the corporate image.
• Coordinate and maintain records for staff office space, phones, company credit cards and office keys.
• Manage and dispatch correspondence both internally and externally.
• Liaise with various service providers to ensure prompt and reliable service provision.
• Set up/arrange meetings, facilities and travel arrangements on behalf of the company as and when required.
• Maintain files, materials, information, schedules and legal documents.
• Ensure maintenance and compliance of the safety and health measures at the premises.
• Ensure that the presentation of the office and the reception area is clean and immaculate at all times.
• Oversee all services provided on a regular basis and ensure that all office running related bills are paid on time.
• Assist the Human resources and management with internal event planning.
• Control human traffic at the front office by efficiently linking visitors to their hosts.
• Ensure timely provision of resources to new employees to enable smooth operations of their day to day activities.
• Maintain supplies inventory by checking stock to determine inventory level; anticipate needed supplies; place and expedite orders for supplies; verifying receipt of supplies.
• Offer administrative support and resolve administrative problems and inquiries.
• Petty cash management, weekly, monthly and quarterly reconciliation of petty cash.
• Facilitate staff onboarding and clearance process for the CBD Office.

Requirements:

• Proven experience as an administrative assistant or relevant role.
• Proficiency in MS Office (MS Excel and MS Word, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask.
• A Problem-Solving Attitude and a Positive mindset

Preferred Qualifications:

• Bachelor’s degree in business administration or related field.
• Experience in office management.
• Knowledge of basic accounting principles.