Front Office Intern at Ital Global

Job Purpose:

The purpose of this position is to ensure office operations run smoothly within the Church Set up. The jobholder will also be required to attend to Walk-ins and Plan for Meetings liaising with all Departments.

Qualifications and Requirements ·

• Diploma/ Degree in Business Management from a recognized university or related field
• Secretarial Training would be an added advantage
• Highly competent in MS Office, with the ability to make impressive presentations
• Must be a Christian

Personal Traits, Qualities and Aptitudes.

• Excellent Organizational Skills.
• Responsible and Accountable.
• Ability to manage multiple tasks and projects simultaneously.
• Excellent time management
• Exceptional communication and interpersonal skills
• Ability to work independently and be self-motivated.
• Creative and good problem solving skills
• Great social skills
• High Integrity

Key Responsibilities and Duties

• Receiving visitors and directing them accordingly
• Switchboard duties which entails taking and relaying the correct messages to the right office colleague and taking messages and despatching the information promptly and appropriately.
• Communicate and liaise verbally and in writing between suppliers/visitors/enquirers and relevant staff.
• Using a range of office software, including email, spreadsheets and databases; manage filing systems
• Developing and implementing new administrative systems, such as record management
• Recording office expenditure and managing the budget
• Maintaining the condition of the office and arranging for necessary repairs
• .Organizing staff meetings - this includes preparing the agenda and taking minutes
• Delegating work to staff and managing their workload and output
• Writing reports for the director and delivering presentations
• Responding to customer enquiries and complaints