Grant Accountant at Kenya Medical Research - KEMRI

JOB PURPOSE: 

This role is responsible for ensuring financial resources are disbursed, accounted and reported efficiently. To manage and co-ordinate the work of assigned staff, ensure preparation of internal management reports, grant donor reports and other financial accounting information. 

Description: 

REPORTS TO: 

• Senior Accountant.

DIRECT REPORTS:

• Assistant Accountant.

FINANCIAL RESPONSIBILITY: 

• Managing grant expenditure. 
• Approval of requests of the financial management system (FMS). 

KEY RESPONSIBILITIES:

• In charge of preparing timely management reports internally
• Ensuring that standard accounting procedures are followed in preparing the financial reports & that any SOPS in place are followed
• Verifying that all transactions are properly authorized, documented, and ensuring that accounting transactions are posted to the correct ledgers/account codes
• Preparing balance sheet reconciliations monthly to be reviewed by the Head of Finance
• Setting up new grants in the accounting database
• Supervising weekly cash counts and periodic stock takes
• Preparing Grant Reports for Donors and ensuring these go out in accordance with deadlines, and with all the correct supplementary backing information required
• Meeting with PIs and other unit staff to discuss finance matters and advise on procedures
• Check and review coding of transaction before posting to accounting system
• Check and review supplier payments as necessary
• Prepare bank reconciliations if required
• Analyze income & costs for specific queries
• Monthly variance analysis
• Assist in the preparation of budgets
• Preparation of the CORE payroll
• Checking the KWP payroll, Supplement and Locum payrolls.
• Other tasks that may reasonably be required of the post holder.

QUALIFICATIONS:

• Bachelor degree in accounting, Finance or in a relevant field; Masters Degree is an added advantage 
• CPA (K) Qualified accountant and registered member of ICPAK. 
• Minimum four (4) years relevant experience; One(1) year supervisory experience an added advantage.

DESIRED SKILLS:

• In-depth knowledge and experience in computerized Grants accounting systems; 
• Knowledge of International Financial Reporting Standards and their applicability. 
• Knowledge of Tax Laws and Company’s Act.

COMPETENCIES:

• Demonstrate high levels of integrity and confidentiality 
• Excellent interpersonal, written, presentation and communication skills 
• Basic analytical, problem solving and critical thinking skills. 
• Team working and ability to work in diverse teams 
• Flexibility, adaptability, multi-tasking and attention to detail.