Grants and Compliance Coordinator at Relief International (RI)

Position Summary:

The Grants and Compliance Coordinator will be responsible for coordinating proposal development, donor reporting working with technical program managers and field staff.  Additionally, working closely with the DCD – Programs, s/he will be responsible for programmatic and financial oversight of project work plans and budgets, nurturing synergies and cross-learning within the program and support functions by providing guidance on grants management and ensuring timely narrative and financial reporting in that is compliant with donor standards. H/She will be the custodian of all donor agreements ensuring the teams are well acquainted with the compliance issues for each donor

Position Responsibilities and Duties:

Grants Management (50%):

• Ensure the grants management is transparent and compliant with donor and Relief International’s regulations and procedures.
• Working with each Program Manager monitor all grants and ensure timely financial projections and reporting is completed in line with Relief International and donor templates
• Conduct monthly review of performance of all country grants against approved Resource Mobilization Tool that includes.
• Detailed Implementation Plan (DIP)
• Spending plan
• Procurement plan
• Human Resources Plan
• M&E Plan
• Ensure grants implementation is on time (target and budget) using effective grants management standards and systems.
• Create and maintain effective grant management information, documentation, compliance and tracking systems, in line with Relief International and donor standards and requirements
• Participate in grant opening and close-out process
• Manage sub-awards including due diligence, preparing teaming agreements and supporting negotiations with key partners.

Proposal Development and Reporting (50%)

• Lead the development of concept notes and proposals, in close coordination with the Senior Management Team and Technical Coordinators
• Provide country and field teams with operational and program compliance support as per RI and donor regulations and policies
• Lead first review of all draft proposals (includes proposal narrative and budgets) received from Technical Coordinators and Finance Manager before submission of proposal package to DCD-Programs.
• Coordinate and conduct first review of all donor reports (narrative and financial) received from Technical Coordinators before submission to DCD Programs
• Develop and maintain country reporting tracker
• Conduct capacity building to staff on proposal development and reporting
• Lead review and development of agreements (grant agreements, sub-agreements, MoUs, and other contractual documents) in close coordination with Programs and Support teams.
• Assist with contract negotiations as required.
• Maintain and update the grants and contracts database and enforce reporting requirements in collaboration with program and finance staff.
• Ensure appropriate registration (with donors and RI’s Grants and Contracting Unit) of project modifications
• Ensure timely submission of donor, RSO and GSO reports
• Take lead on planning of Go No Go meetings working closely with RSO/GSO PD teams

Staff Benefits. 

• in addition to monthly Remuneration, staff are entitled to following benefits
• Required Orientation two days prior to deployment date whenever possible
• International Medical Insurance
• Emergency Medical Evacuation insurance
• Accidental/Death Disability Insurance
• Accrual of 1.5 paid vacation day(s) per month; and 1 sick day per month
• Daily Post Differential allowance i.e. 20% of the base monthly salary.
• 25% Danger pay allowance aligned with RI Policy.
• Accrual of 5 R&R days every 5 weeks and $600 R&R travel stipend as per RI policy
• Relief International Shared Housing accommodation.
• Relocation Allowance for employees with a one-year contract or more based on RI policy
• If the employment contract is extended beyond one year of service, RI shall start contributing 3% of employee’s salary towards RI Sponsored Savings Plan based on RI policy
• Home Leave shall apply if the contract is extended beyond 12 months of service
• Economy Roundtrip Ticket as per RI policy

Qualifications

• Degree in international development, Humanitarian Assistance  or similar field; Postgraduate Qualification preferred
• Minimum of three years relevant international working experience role with progressive responsibilities, ideally with an international NGO,
• Demonstrable experience and understanding of working with both US and EU donors, as well as the UN System (UNICEF, UNHCR etc.)
• Demonstrable experience of proposal development and reporting
• Demonstrable ability to prioritize and manage multiple tasks
• Str ong budgeting a nd f inancial forec asting skills, including experie nce in prep a ring implementation pl ans
• Excellent written and verbal communication skills
• Fluency in English, with exceptional English writing skills
• Experience and skills in networking and relations with donors, peer organizations, and faith-based and civil society partners. Understanding of partnership principles.
• Proficient in MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information and budget management systems, knowledge-sharing networks.
• Ab ility to work effectively in a f ast-paced, stressful environmen t. Must be flexible, willing to per form other duties a nd wo rk irregular hou rs