Grants and Fundraising Coordinator at International Rescue Committee

Requisition ID: req23922

Location: Nairobi, Somalia CP, Kenya

Job Description:

The Grants and Fundraising Coordinator is the focal point for proposal development, donor reporting, grants information management and grants management capacity-building efforts. The Grants and Fundraising coordinator also support programmatic and budgetary monitoring, compliance with donors and internal IRC rules and regulations.

KEY RESPONSIBILITIES:

The grants & Fundraising Coordinator shall:

•  Lead direct management of Grants Unit staff and provide professional development as needed
•  Support the Deputy Director Programs and Country Director in searching new funding opportunities, maintaining good relation with current donors and updating the Fundraising Plan.
•   Lead the development of proposals for submission to donors in coordination with sector leads and the finance and operations teams. Including:
• Analyzing requests for proposals
• Organizing and managing the use of timelines, templates, and guidelines for proposals
• Liaising with programs and finance staff regarding proposal writing and budgeting
• Writing or compiling and managing review of proposals
• Packaging proposals for submission
• Lead day-to-day aspects of donor reporting processes to ensure the timely submission of accurate programmatic reports, and coordinate with the Finance department to ensure timely submission of budget modification requests and financial reports. This includes tracking and disseminating reporting schedules and templates, as well as, reviewing and submitting reports to donor.
• Lead management of Budget vs. Actual system in line with country office procedures. This includes managing monthly BvA tracking, meetings, and action points.
• Ensure quality information management through regular maintenance of grant files, reporting calendars, timely submission and updating of internal IRC documentation and other Grant Unit tools, including coordination and preparation of documents and files for internal and external audits.
• Monitor and facilitate compliance of programs with donor and IRC requirements and raise issues affecting external/internal compliance.
• Assist in preparing, reviewing, and modifying memoranda of understanding and grant agreements.
• Lead in the organization, preparation, and follow-up of grants operations meetings. Including the management and ongoing revision of salary/operations mapping tools and spending plans.
• Build grant management capacity of field staff by facilitating training and providing one on one follow up support in report writing, proposal development and other related topics.
• Enhance the country office profile by maintaining country wide and sectoral fact sheets, updating Somalia page on IRC website, providing relevant information for dissemination to donors, regional office, HQ and others.
• Responding to donor, auditor and external requests as needed.
• Lead management of implementing partners in line with internal protocols
• Undertake other key grants management, program development, monitoring and evaluation, communications and external relations activities as requested.

KEY WORKING RELATIONSHIPS:

• The Grants and Fundraising Coordinator reports to the Deputy Director Programs. The Grants and Fundraising Coordinator manages the Grants Unit, which includes 3-4 staff.

Qualifications

• Master’s degree in international relations, international development, or a related field preferred.
• At least three (3) years of international work experience in relief or development programs, including playing a significant role in, or leading, proposal and donor submissions for institutional donors.
• Prior grants management experience and familiarity with USG (USAID/OFDA/FFP), European (DFID, ECHO, Danida, SIDA), and UN (UNICEF, CHF) donor regulations, procedures, and requirements.
• Familiarity with international standards for key program areas (Sphere standards, health, WASH, protection, and gender-based violenc
•  Familiarity with international IRC systems and processes a plus.
• Excellent written English skills and budgeting using MS Excel.
•  Excellent organizational skills and ability to determine priorities and meet multiple deadlines.
•  Detail-oriented with good multi-tasking abilities and communication skills, both oral and written; and
•  Able to work well both within a team and independently, in a challenging and fast-moving multicultural environment.