Grants Assistant - ACT-GA-15-2023 at Act Change Transform (Act)

Job Summary

• The Grants Assistant will be based in Nairobi with frequent travel to different regions within Kenya. The Grants Assistant will support proper functioning of the Act!s Grants Management function including monitoring the entire grants management process from solicitation through close out and ensuring proper compliance with all donor regulations. He/she will ensure a rigorous financial and grants reporting and management system for the programs.

Key Responsibilities:

Support Grantee Reporting & Monitoring

• Undertake regular financial reviews and give appropriate recommendations to grantees on areas that need correction or improvement in their systems and procedures.
• Review financial reports from grantees to ensure financial compliance against grant budget
• Review cash requests from grantees to ensure the amounts requested are reasonable and within approved budgets.
• Regularly visit the grantees to conduct compliance reviews and ensure compliance with Act! and donor funding guidelines and requirements
• Ensure that all grantee expenditures comply with the final and approved budgets (i.e. budgetary controls)
• Conduct monthly reconciliations with Finance to ensure grant and finance records are up to date.

Filing and Administration

• Maintain and update hard copy grant and working files. Slots within these files should be clearly labeled and organized for ease of reference.
• Open new grant file for every new grant.
• Scan all key grants documents and have soft copies saved in the sever.

Qualification, Experience and Skills: Academic Qualifications

• Bachelor’s degree in Commerce, Accounting or related business field

Professional Qualifications

• Certified Public Accountant of Kenya (CPA-K) or ACCA qualification.

Indicative level of Experience

• Minimum 3 years’ experience in Finance/Grants.

Essential Skills and Competencies

• Ability to work in a fast-paced environment requiring multi-tasking.
• Excellent analytical skills.
• Good people skills, writing and reporting skills.
• Willingness to travel frequently.

Complexity and difficulty of the work

• A demanding job that requires tolerance, community knowledge, project area and local political dynamics.