Grants Officer - Somali Dialogue Platform at Rift Valley Institute (RVI)

Job Purpose

The Grants Officer will administer programme procurement for a range of suppliers (especially in relation to travel, events, and logistics), support programme operations and logistics, and provide support in other administrative areas of programme delivery for the Somali Dialogue Platform.

KEY RESPONSIBILITIES

Support effective programme procurement: (30 %)

• Assist the Platform team with procurement related services managing competitive procurement processes, and assessing bids and quotations
• Develop and maintain the platform’s procurement plans and ensure all are reviewed and updated regularly
• Establish and regularly update the Platform prequalified services providers list.
• Upload all procurement documents on Dropbox and update as necessary.

Support effective programme operations and logistics: (50 %)

• Receive and facilitate Platform team and consultants travel requests, flights bookings, logistical support such as airport pick-ups/drop offs, accommodation arrangements, events venues, and other ground transport.
• Maintain and regularly update the Platform movement tracker.
• Support Platform staff and consultants complete travel plans, and upload on the drobox once approved
• Manage logistics for Platform events in Nairobi and within Somalia, supporting venue identification, booking and procurement and other administrative aspects of events.
• Support the logistical implementation of staff safety and security policies as required

Support effective programme administration (20%)

• Keep the Platform asset register and update it as necessary.
• Work co-operatively with the Platform team to support efficient and effective office administration (completing all RVI administrative requirements) in Nairobi and Mogadishu
• Support the Grants & Operations Manager in complying with the grant requirements on all expenditure and regular reporting on them (as required).
• Any other tasks assigned by the supervisor.

PERSON SPECIFICATION

Knowledge and Qualifications

• Bachelor’s degree in Business Administration/Logistics, Public Administration, or related field
• Accounting qualification highly desirable
• Must be professionally proficient in written and spoken English and Somali
• Must have the right to work in Kenya

Experience

• At least three (3) years of experience in a similar role in the development sector, supporting programme administration, operations, travel and logistics in Somalia
• At least two years of procurement experience in a conflict-affected country
• Proven experience of maintaining effective procurement and logistics records

Skills and Abilities

• Strong knowledge and understanding of procurement and operations standards, and audit requirements
• Able to manage a range of tasks in a fast-paced and dynamic programme setting
• Good interpersonal skills and both oral and written communication skills
• Must be able to engage positively and productively with diverse team, stakeholders, partners/service providers.