Accountant at Hand in Hand Eastern Africa (HiH EA)

REF.NO: HEA ACC-01/2023 

SUMMARY

The position is responsible for processing of day to day accounting transactions in a timely manner in line with professional standards and the policies, procedures, structures and systems of the organization.

Duties and responsibilities

• Facilitate timely reimbursement of HQ petty cash through tallying, expenses allocation in the system and raising of payment voucher.
• In liaison with programme accountants, facilitate processing of HQ requisitions and issuance of purchase orders.
• Attend all procurement committee meetings and draft minutes.
• Carry out trial balance analysis to guarantee correctness of the balances, coding and transaction management.
• Managing accounts receivable and accounts payable.
• Managing stationery.
• Ensuring timely HQ bank and petty cash reconciliation.
• Maintain proper filing system and management of all auditable documents.
• Timely data input of HQ transactions in the system.
• Raise journal vouchers to correct data in the system.
• Manage sending and receiving of postage from and dispatch of mail and parcels to Branches
• Close monitoring and follow up of imprest advanced to head office staff and ensure they are surrendered on time.
• Assist in internal and external audit processes and provide audit requests. .
• Maintain safe use and custody of passwords for computerized accounting systems.
• Maintain safe and proper record keeping by filling source documents, vouchers and any other supporting accounting documents for future references.
• Undertake any other assignment as may be directed by the Supervisor from time to time

Specifications

• CPA Part II completed.
• At least 2 years’ experience in a similar position.
• Working knowledge of computerized accounting and other computer application packages and proficiency in ICT applications including MS Office, Internet and e-mail.
• High level of integrity to be able to handle assets, cash and cash related transactions.
• Good interpersonal skills and a strong team player with ability to relate well with people of diverse backgrounds.
• Good analytical skills, attention to details, and able to scrutinize payment supporting documents before effecting payment.
• Basic auditing skills
• Good communication and report writing skills with good spoken and written English and Kiswahili.
• Good organizing skills and able to multi-task and work in a fast-paced environment.
• Good problem solving skills.