Head of Extracurricular Activities at German School Nairobi

ACCOUNTABILITIES

• Strategic Planning and Program Development
• Develop a clear vision and long-term strategy for the growth and integration of extracurricular activities, including but not limited to the Sports Academy, into the school’s overall educational framework.
• Ensure high quality standards across all offerings, including sports training, creative activities, academic support, and student care.
• Meeting regularly with the Head of Administration and Principal to review the progress and development of the extra-curricular program termly, and provide reports to the
• Head of Administration
• Maintain close communication with school leadership, teaching staff, parents, and external partners to align program development with the school’s mission and vision.
• Program Coordination and Operational Management
• Oversee the day-to-day operations and overall coordination of all extracurricular activities, ensuring smooth and efficient program delivery.
• Plan and schedule a broad range of afternoon programs, including sports, arts, academic enrichment, and social activities.
• Manage timetables, staffing, resource allocation, and logistics for all activities.
• Financial and Resource Management
• Develop and monitor program budgets, ensuring financial transparency and accountability.
• Identify and secure external funding sources or sponsorships where applicable.
• Coordinate closely with the school’s finance department and external partners to ensure
• sustainable program funding.
• Contribute to pricing models and fee structures for program participation.
• Preparing an annual report on the extra-curricular program for the Principal and Head of Administration, which includes making recommendations for future programs and resource requirements.
• Stakeholder Engagement and External Partnerships
• Build and maintain partnerships with external organizations, institutions, and sponsors (e.g. KESA, KAISSO, local clubs, NGOs) to enhance program offerings and community impact.
• Serve as the liaison between the school and key external partners such as Elevate Sports, once formalized, ensuring smooth operational coordination.
• Attend coordination meetings with external providers and internal leadership to align joint programming (e.g. scheduling, logistics, feedback loops).
• Facilitate integration of externally managed activities (such as swimming or team training) into the broader extracurricular framework, ensuring consistency in quality, communication, and safety standards.
• Compliance, Safety & Risk Management
• Review and ensure that all activities are in full compliance with applicable legal, insurance, and safety regulations.
• Develop and implement safety protocols, supervision plans, and emergency response procedures for all after-school activities.
• Liaise with the school’s legal advisors and insurers to maintain appropriate coverage for extracurricular operations.

Qualifications & Experience

• Bachelor’s degree in Education, Sports Management, Business Administration, or a related field.
• At least 5 years’ leadership experience in extracurricular program management, sports/youth development, or education-related roles.
• Proven success in program development, team coordination, and stakeholder engagement.

Skills & Attributes

• Strong interpersonal and communication skills across diverse audiences.
• Experience in budgeting, financial oversight, and external fundraising or sponsorship.
• Sound knowledge of safety and liability protocols in youth and sports programming.
• Highly organized, proactive, and flexible approach to leadership.
• Proficiency in German is a strong asset.