Health Logistics Assistant (SSA) at World Health Organization

OBJECTIVES OF THE PROGRAMME

The mission of WHO’s Health Emergencies Programme (The Programme) is to help countries, and to coordinate international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.

PURPOSE OF THE POSITION

In the context of the WHO Health Emergencies Incident Management System (IMS), at the country level, the incumbent will have the overall responsibility for overseeing and managing the Supply Chain and Operation support unit for the health emergency response, ensuring an end-to-end follow-up, and guaranteeing an effective and efficient supply process at the incident site level in full compliance with WHO rules, the Standard Operating Procedures (SOPs) and within delegation of authority. The incumbent will be deployed to emergency operations when required. 

The Health Logistics Assistant will provide full range of Logistics and Assets/Fleet management services covering all end-to-end processes to be implemented in and outside GSM. He/she will ensure efficient, cost-effective and transparent utilization of resources.

Broad guidance is provided by supervisor or other professional staff or through general objectives and instructions regarding resource allocation, clusters/programmes needs and priorities.

DESCRIPTION OF DUTIES

Under the Overall supervision of the Emergency Programme & Response Team Lead, the incumbent shall perform the Transport management both for teams and supplies dispatches, Office set up, and team field living support when required.

• Follow unit’s work plan and OSL OPS monitoring tools according to supervisor requirements
• Ensure logistics support of daily Emergency response team routines activities with appropriate transportation means, facilities and equipment
• Provides timely & proactive assistance and support to the supervisor for all supply dispatches by arranging adequate transport needs.
• In close collaboration with the WCO’s Asset Manager and ICT manager, coordinate the establishment of the required field offices and telecommunication network capacity in compliance with WHO rules and procedures.
• In the absence of the fleet manager, in collaboration with transport unit ensure adequate staff transportation means and organizational set up. In compliance with WHO standards, supervise the fleet management procedures including planning, maintenance, monitoring and reporting.
• Assist the maintenance of the required stockpiles of essential emergency equipment, e.g. personal deployment material, radios, satellite telephones, IT equipment, visibility etc.
• Prepare internal requests for materials, medical kits etc that are required by the counties from the Central warehouse.
• Assist officer in charge of Office, EOC and Compound management to ensure adequate infrastructure maintenance (Minor repairs, Power Supply access, Cleanliness of premises…)
• Assist EPR teams to define their transports needs planification, work with WHE fleet management to allocate vehicles, and or with Procurement to estimate for rental vehicles costs for ERP management approval.
• Working closely with Fleet and procurement teams to ensure that both rental and WHO vehicles are well maintained and has sufficient fuel for day-to-day operation. And ensure that their assignment is renewed as per IMs instruction.
• In close cooperation with the Field Security Officer, ensure that appropriate and safe living conditions are provided to WHO-deployed staff and responders.
• Provide quality assistance to the set up and maintenance of cold chain facilities for any medical items requiring temperature control environment.
• Monitor and report regularly to the OSL Officer, drawing their attention to needs, gaps and problems, and proposing remedial actions regarding the Operation Supports activities.
• When required support day-to-day warehouse management.
• When required at the remote operation areas to assess and recommend field living accommodation to ERP management and actively participate in the implementation.
• Perform any other related incident-specific duties, as required by the functional supervisor

REQUIRED QUALIFICATIONS

Education (Qualifications):

Essential: Completion of Secondary education or Equivalent Technical training or specialization in Logistics, Business Management, Fleet Management or related field

Desirable: University Degree in Logistics, business management or any other related field.

Proficiency in the use of modern office technology (ERP) through of in-house courses, on-the-job training or self-training 

Experience:

• At least 5 years of relevant experience in Logistics, Fleet Management, Administration at the national and international NGO/WHO/UN Agencies is an asset

Skills

• Sound knowledge of the principles, practice, business processes and techniques in Logistics/Procurement/Asset management/Facility Management
• Knowledge of Fleet management procedures including planning, maintenance, monitoring and reporting.
• Good understanding of logistics, operations, warehouse business processes in a complex work environment
• Ability to collect, analyze and make sound recommendations for decision making
• Demonstrate ability to coordinate tasks to meet deadlines
• Proficiency in using the Microsoft Office Suite, especially Excel, Word, and presentation software