HR & Admin Manager - Mombasa at Human Capital Synergies

Core duties and responsibilities

• Provide input in the development, implementation and evaluation of strategic human resource management plans and budgets to be used as the basis for human resources planning,
• Conduct workforce analysis to minimise duplication of tasks/activities, determine optimum staff numbers and redesign jobs in line with the approved strategic plan,
• Implement staff recruitment and selection processes to fill vacant positions, and prepare recommendations for staff appointments,
• Implement staff induction and on-the-job orientation programmes aimed at providing newly employed staff with relevant information about the technical and social aspects of their work,
• Conduct training needs analysis, design and implement relevant training programmes aimed at building capacity by providing staff with the necessary knowledge and skills,
• Conduct baseline surveys to determine employee attitudes and perceptions in order to identify areas of improvement,
• Conduct job evaluation including pay and benefits surveys in order to develop equitable pay and benefits structure encompassing terms and conditions of employment,
• Develop and implement human resource policies and procedures to enhance workplace relations; gain employee commitment and improve morale,
• Receive and analyse employee grievances and disciplinary cases, and assist employees to find satisfactory solutions to personal problems through counselling services,
• Coordinate the implementation of performance management system and ensure that employees are continuously monitored and measured against realistic targets,
• Update and maintain employee records and ensure integrity of data and information related to employees,
• Ensure proper management of all employee records; correspondences, documents and information both electronic and physical,
• Provide guidance and support to all staff on HR related matters including staff welfare and resolving queries on the same,
• Coordinate the development and implementation of procurement plans and budgets, as well as administrative and logistics services outlining key activities to be undertaken and resource requirements
• Coordinate and participate in procurement negotiations with suppliers and vendors,
• Supervise the provision of office services, comprising cost-effective mail collection and delivery system; front office reception service; ablution and refreshments facilities; as well as office security,
• Coordinate the repair and maintenance of company equipment, machinery, motor-vehicles and property
• Coordinate and implement security policies and systems to protect company employees, equipment, machinery and property,
• Develop and implement guidelines outlining health, safety and security measures aimed at protecting staff from accidents and hazards,

Generic duties and responsibilities

• Participate in teams to enable them develop, implement and evaluate strategic management plans and budgets aimed at improving performance standards and organisational effectiveness,
• Develop and implement strategies for creating a high performing organisational culture based on transparency, integrity, accountability, performance measurement and results
• Initiate and participate in organisational performance reviews, and business process improvement programmes, as well as undertake special investigations aimed at improving organisational effectiveness
• Prepare monthly progress reports showing achievements of the human resources management and administration function against planned targets as well as providing justification for performance variances and also defining areas of improvement

Academic qualifications

• A Bachelor’s Degree in Human Resource Management or a related field from a recognized University; or
• A Bachelor’s Degree in Business, Social Sciences or a related field from a recognized university

Professional qualifications

• Certified Human Resources Practitioner (CHRP)
• Registration with the Institute of Human Resource Management (IHRM - Kenya)

Experience

• A minimum of five (5) years of experience in a similar role
• Knowledge, skills and attributes
• A high degree of ethics and confidentiality
• Excellent planning and logistical skills
• Basic accounting knowledge
• Strong analytical skills with a result-oriented mind-set
• Demonstrated leadership and supervisory skills
• Good communication, interpersonal and team building skills
• Ability to work well under pressure with minimal supervision
• Proven problem-solving skills and knowledge of conflict management
• Excellent negotiation skills
• Solid knowledge of office procedures
• Experience with office management software