HR Business Partner (Global), Nairobi, Kenya, P-4 at UN Women

The Human Resources Business Partner is a member of the Human Resources Division, reporting to the Deputy Director & Chief HR Client Services. The Human Resources Business Partner serves as an advisor to management on human resources-related issues within the assigned portfolio. The HR Business Partner will works closely with the HR Management and HR Team Leads and oversees the coordination of recruitment, compliance, benefits, compensation, and employee relations activities to ensure effective workforce planning aligned with business objectives.

Lead the global implementation of and provide technical support to the development of new human resources (HR) policies, guidelines, procedures and standard operating procedures (SOPs), and adopt them to global context where necessary:

• Monitor and lead proper implementation of HR policies, guidelines, practices and Standard Operating Procedures within the assigned portfolio and provide advice, when necessary;·     
• Provide technical contributions on HR strategic planning/discussions on the direction of human resource services, goal setting and annual work planning.

Provide guidance and support to managers and staff withing the assigned portfolio on issues related to HR, including attraction and recruitment, benefits and entitlements, and separation:

• Provide current and prospective staff with timely guidance on recruitment and contract policies, general conditions of services and business orientation;
• Ensure effective oversight of staff and affiliate personnel in the region, in line with relevant policies;
• In collaboration with HR Team Leads respond and address audit recommendations in the area of Human Resources and track implementation of the audit recommendations;
• Ensure smooth and effective coordination with outsourced service providers of administration of appointments and related benefits/entitlement management for staff and affiliate personnel, as applicable;
• Oversee the administration of contracts, benefits and entitlements and other related HR administrative matters within the assigned portfolio.

Coordinate Recruitment and Selection processes for staff and affiliate personnel:

• Project and monitor vacant posts within the assigned portfolio;
• Lead the recruitment process of national and international staff and affiliate personnel, including recruitment of international staff (up to P5 level) and oversee the recruitment of locally-recruited staff and affiliate personnel within the assigned portfolio, including attraction, screening of applications, and assessment  of candidates;
• Ensure proper usage of UN Women’s different contract modalities;;
• Provide support in the areas of job design, evaluation, classification and analysis, post establishment, workforce planning, peer review groups and functional analysis.

Coordinate the implementation of Benefits and Entitlements::

• Oversee and liaise with UNDP to ensure proper administration of benefits and entitlements in accordance with existing SLA;
• Monitor and oversee the implementation of entitlements, benefits and allowances;
• Approve and /or certify payment of salaries, allowances and entitlements, as required.

Work closely with HR Team Leads for technical advice and implementation on issues related to workplace relations, talent and performance management:

• Promote and implement UN Women workplace relations policies and initiatives within the assigned portfolio, including work/life balance promotion and stress management activities;
• Facilitate mediation for disputes as required;
• Brief and orient staff and managers on the performance management system;
• Identify poor performance cases which could impact the contractual status or career of staff;
• Build strategic relationships with senior managers within the assigned portfolio and ensure the HR needs are captured and communicated to HR Management, as appropriate.

Coordinate Learning and Development initiatives:

• Coordinate learning and development activities within the assigned portfolio, including on code of conduct, benefits and entitlements and performance management;
• Assess training needs and coordinate closely with the HR talent management team on initiatives to respond to those needs.

Liaise closely with HR Team Leads and coordinate communication and outreach activities regarding HR initiatives:

• Build awareness and understanding of HR policies through consultation and engagement across the organization;
• Contribute to HR’s outreach platforms, including intranet, internet and HR Bulletin. 

Develop and implement HR systems based on HR needs, including HR reporting:

• Analyze, track and periodically report on recruitment trends for management and donors;
• Share data and information with Human Resources Management and HR Team Leads as requested and finalize special reports as required.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Functional Competencies:

• Excellent general HR knowledge and expertise;
• Excellent interpersonal skills;
• Excellent diplomatic negotiation skills;
• Excellent written and spoken communication skills;
• Ability to write and present ideas, concepts and policy positions;
• Ability to handle confidential and sensitive information;
• Ability to build and nurture relationships;
• Strong problem solving and analytical skills;
• Strong understanding of UN Staff Regulations and Rules and human resources policies and procedures;
• Demonstrated ability to interact with personnel at all levels within the organization;
• High degree of sensitivity and change management abilities to intercultural personnel and organizational dynamics;
• Ability to plan, organize, and prioritize multiple and simultaneous Human Resources related projects and programs in a changing environment.

Education: 

• Master’s degree or equivalent in Human Resources, Business Administration, Psychology, Organizational Development, Public Administration, or relevant social sciences is required.
• A first-level university degree in combination with 2 additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• A [project/programme management] certification would be an added advantage.

Experience: 

• At least 7 years of progressively responsible experience in human resource management;
• Experience in recruitment and selection, benefits administration, and workplace relations are required;
• Minimum 3 years work experience internationally;
• Field experience is an asset;
• Experience as a HR Business Partner is an advantage;
• Experience in leading a team is desirable
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.