HR Coordinator EA & GAID (Nairobi Based) at Beiersdorf

Role Purpose:

• To support the HR Director CEWA in delivering the EA and GAID people agenda through strategic coordination, effective governance, and collaboration with CoEs and People Services.

HR Operations, Compliance & Local Execution in Partnership with People Services

• Serve as local coordination and escalation point for employee and manager matters requiring local context, compliance input, or HR Director alignment.
• Coordinate employee lifecycle processes including onboarding, offboarding, probation, contracts, employee records, and documentation governance.
• Support local reward topics, including compensation and benefits queries, data coordination, and implementation of approved changes in partnership with Reward and People Services.
• Coordinate payroll inputs, validations, statutory documentation, issue resolution, and timely follow-up with payroll providers, Finance, and People Services.
• Coordinate global mobility, immigration, and expatriate support in partnership with relevant providers and internal stakeholders.

People, Culture & Early Careers Activities

• Support employee engagement, wellbeing, culture, values, and internal communication initiatives in partnership with the HR Director and relevant teams.
• Coordinate local employee events, recognition activities, CSR initiatives, and on-site logistics for people-related programs.
• Manage employer branding and early careers activities, including university relations, career fairs, internships, and onboarding.

Coordination with CoEs, People Services, Regional and Global Teams

• Liaise with CoEs, People Services, and regional/global HR teams on specialist input, process execution, escalations, policy alignment, and system updates.
• Support local implementation of regional and global HR programs, including performance cycles, engagement surveys, system rollouts, capability-building, and communication cascades.
• Monitor service experience, escalation themes, and process gaps, recommending improvements to strengthen efficiency, governance, and employee experience.

Executive Support to the GM and Local CEWA Leadership Team

• Provide high-quality executive coordination support to the GM and Leadership Team, including leadership calendars and meeting logistics.
• Prepare and consolidate briefing materials, presentations, reports, and leadership communications, ensuring accuracy, consistency, and timely delivery.
• Support executive visits, town halls, business reviews, leadership events, and other strategic forums through end-to-end planning and stakeholder coordination.
• Manage sensitive and confidential information with discretion and serve as a trusted coordination interface between the GM, Leadership Team, and internal and external stakeholders.

HR Administration, Front Office, Facilities & Logistics Coordination

• Coordinate HR vendors, purchase orders, invoices, and service providers to ensure timely delivery of HR activities.
• Oversee front office coordination and facilities support, including reception standards, visitor management, office services, workplace readiness, and vendor follow-up.
• Manage logistics for training, leadership visits, engagement activities, internal events, and HR-led business forums.
• Drive process improvements through standardized SOPs, trackers, templates, and documentation practices.

Your Profile

Education & Experience

• Bachelor’s degree in human resources, Business Administration, or related field.
• At least 5 years of experience in an HR generalist, HR operations or people services role.
• Experience working in a multinational or matrixed organization.
• Experience supporting payroll inputs, statutory compliance, compensation and benefits processes, employee relations, and HR projects.
• Experience coordinating front office, facilities, office services, or workplace administration.

Skills & Competencies

• Strong knowledge of local labor laws and compliance.
• High levels of ownership, accountability, and ability to work independently.
• Excellent interpersonal and communication skills.
• Ability to manage multiple tasks and stakeholders in a fast-paced environment.
• Strong coordination, problem-solving, and escalation management skills.
• Proficiency with HRIS systems, MS Office, and digital collaboration tools.