Human Capital Consultant (Rewards & Benefits) - Faulu at Old Mutual Kenya

Introduction

This position is responsible for the Human Capital Management Information System (HCMIS), payroll management, staff loans administration, medical administration, pension management & support services.

Minimum Requirements...

• Degree in HRM or Business related field.
• Professional course - Higher National Diploma/CHRP.
• Over 4 years' experience in payroll management.
• CPA qualifications required.
• Strong leadership and management skills.
• Ability to work independently and build effective interpersonal relations.
• Strong Business acumen.
• Working long hours / willingness to and ability to travel.
• Professionalism in dealing with both internal and external customers.
• Excellent organization skills.
• Attention to detail.
• Focus on the client.
• Creativity.
• High integrity.
• Great communication skills
• Proficiency in use of computer programs.

Job Specification.

• Payroll Processing
• Ensures that the entire payroll is processed accurately and on time including payment for wages, bonuses, commissions, and other company benefits.
• Maintains the payroll journal and summaries and ensures disbursements are properly recorded, loan recoveries and other check-off payments.
• Timely remittance of statutory deductions.
• Processing of salary advances and staff loans processing.
• Performs internal payroll audits and prepares documents for various audits and prepares required government reports and drafts responses to related inquiries.
• Stays abreast of the ever-changing payroll tax laws and ensure compliance.
• Responsible for the integrity of the staff records in the Human Capital Management System.
• Calculation and processing of terminal benefits payments.
• Reconciling payroll related GL accounts.
• Accurate payroll reporting to meet internal and statutory obligations.
• Timely processing of pension (new members into scheme & deductions in payroll).
• HC System Data Maintenance
• HC System data entry and update for accurate report generation such as new staff entrants, dependants, leave records, qualification and training, referees etc.
• Ensure all employees' data as captured in the HCMIS is accurate, properly captured and generate all relevant monthly HC Reports.
• Promptly remove exited staff or those whose contracts lapse from payroll to ensure no erroneous payments.
• Manage staff transfers and promotions within the system.
• Ensure integrity of HC system data and that the originating documents are properly filed.
• Ensure security of all HC/Payroll data through enforcement of procedures and standards.
• Ensure the accuracy of all payroll reports and extracts, and compile data for analysis.
• Pension Administration
• Building and maintaining relationships with key internal and external stakeholders including scheme administrators.
• Maintain proper & accurate pension records.
• Ensure new staff are timely placed on pension scheme upon confirmation.
• Processing of pension claims for exited staff.
• Staff Loans Processing & Administration
• Manage the full cycle in processing staff loans.
• Timely feedback to staff in relation to their loan applications.
• Ensure high level of confidentiality is maintained during the process.
• Proper tracking of staff loans.
• Administration of Insurance schemes and Welfare benefits.
• Medical Administration
• Liaise with staff insurance providers to ensure staff records are up to date and resolve any staff queries and requests regarding these services.
• Ensure accurate medical records are maintained.
• Ensure timely renewal of staff medical cover.
• Ensure new staff are timely placed on medical scheme upon confirmation.
• Ensure exited staff are timely reported to the insurer.
• Prepare quarterly reconciliation reports.
• Reporting
• The job holder will be in charge of the following monthly reports:
• OMA reports
• Payroll reports
• Statutory reports
• 5. Bankwide AML, KYC & CFT
• Monitor, on a continuous basis, all transactions to ensure that unusual and suspicious transactions are reported to the Money Laundering Reporting Officer (MLRO).
• Implementing and enforcing the board approved AML, KYC & CFT policy in as far as is applicable within his/her area of responsibility.
• Any other duties as may be assigned from time to time.