Human Resource and Admin Officer at Corporate Staffing

• More specifically, you will spearhead the development and implementation of Human Resource and Administration strategies, policies, and practices that support the strategic objectives of the company and are compliant with the related laws of Kenya.

Key Responsibilities

Human Resource Management

• Keep abreast of Kenya’s legal framework for employment and HR practices.
• Manage HR processes such as recruitment, contracts, induction, employee relations, staff performance, leave, remuneration and benefits, welfare, training and development, and coordinate corporate social responsibility initiatives.
• Continually review and implement HR strategies, policies, and procedures.
• Update the HR manual and handbook and disseminate.
• Maintain up-to-date HR records including employees’ biodata, contracts, and qualification certificates.
• Assist with payroll by providing the Finance Department with relevant employee information.
• Manage staff attendance, weekend rosters, overtime where required, and leave planning and ensure adequate cover of work at all times and that all leave is taken by the end year.
• Manage employee engagement and team-building activities such as staff meetings, quarterly staff birthday celebrations, team-building gatherings, and end-of-year celebrations.
• Manage employee welfare including health and safety requirements, refreshments and other facilitation required while on duty, and company support for individual celebrations or during challenging times as far as possible.
• Ensure effective management of all staff performance in compliance with the Management Performance Policy and ensure timely submission of Evaluation Reports and effective management of non-performance; issuance of PIPs.
• Effectively implement the company’s grievance and disciplinary procedure.
• Set annual targets, coach, review performance in the year, and conduct annual performance appraisals for the staff under your supervision and property staff, the latter in collaboration with the Maintenance and Projects Manager.
• Identify, implement, and evaluate suitable staff training and manage training budgets.
• Supervise administration staff: Front office/Receptionist, Drivers/Administration Assistants, and provide supervisory support to property caretakers and other property staff.
• Lead and co-ordinate corporate social responsibility initiatives.
• Carry out other related tasks as might be required from time to time.

Administration

• Ensure all business licenses and insurance are procured and displayed as necessary.
• Ensure all statutory inspections of company vehicles are conducted on schedule quarterly, biannually, or annually as required.
• Oversee cost-effective requisition, procurement, storage, utility, and maintenance including cleanliness of office structures, facilities, furniture, equipment, and supplies.
• Ensure all the office and property-based staff are well facilitated.
• Ensure business continuity through regular data backups, and quick action on utility failures e.g. internet, computer services, phone services, car service, etc.
• Maintain a detailed company asset register and monitor the movement of company assets.
• Manage diary of official meetings (external and internal), prompt external and internal communication on issues arising, deliveries, and receipts.
• Oversee security of office, business assets, and staff For Property Management Clients
• Administration of client contacts database, cleaning consumables, company secretarial services, insurance, client meetings, AGMs, and social events.
• Administration of client contacts database, cleaning consumables, company secretarial services, insurance, client meetings, AGMs, and social events.

Qualifications and Skills

• Bachelor’s Degree in Human Resources Management or a related field.
• At least four (4) years of working experience in a similar position.
• Possess a high sense of integrity.
• In-depth knowledge of the relevant Kenya labour laws and regulations related to business administration skills.
• Excellent leadership, negotiation, conflict resolution, interpersonal communication, and decision-making skills.
• Ability to implement change and manage teams.
• Excellent organization and administrative skills
• Good writing skills.
• A strong team player.
• Ability to perform with minimal supervision.