Human Resource and Administration Assistant at PIPOSOFT

Administrative Support:

• Generate office expense reports in an accurate and timely manner.
• Prepare correspondence, HR reports, presentations, and legal documentation when instructed.
• Support the HR Function in documentary matters and reports.
• Manage schedules and recurring meetings through an updated Calendar

Records Management:

• Maintain accurate and organized records of legal, regulatory and HR documents.
• Implement and oversee an efficient filing system to ensure quick retrieval of information. Monitor document retention policies and compliance

Key Deliverables

• Comprehensive Records Management: 
• Maintain an organized and up-to-date repository of Human Resource policies, legal and regulatory documents.
• Conduct regular audits of files to ensure compliance with document retention policies. 
• Timely Correspondence and Report Generation:
• Generate and provide HR and legal reports as requested, ensuring data accuracy and completeness. 
• Prepare letters in an accurate manner free from errors. 
• Assist in preparing reports for audits and regulatory submissions.

Requirements

• Degree in HR, Business Administration, or related field 
• 1-3 years of experience in similar position 
• Strong organizational and record-keeping skills 
• Proficiency in Microsoft Office & HR software 
• Attention to detail in reports & documents 
• Excellent time management & multitasking abilities 
• Good communication & writing skills 
• Ability to handle confidential information with professionalism