Human Resource and Administration Officer at Opticom Kenya Limited

Role Overview

We are seeking a seasoned Human Resource and Administration Officer to lead strategically and oversee the Human Resources function and office operations. This role calls for a proactive and experienced professional who can seamlessly integrate people management with operational efficiency. This position plays a key role in fostering a conducive work environment while driving operational day-to-day success.

HR Operations

• Co-ordinate and support in HR related duties such as audits, payroll management, recruitment, training, placement and induction.
• Support in the management of employee records and contracts
• Assist in payroll management and implementation.
• Support in the implementation of HR policies and procedures.
• Support on onboarding staff members in Administration and HR procedures and exit process.
• Performance management
• Creating an engaging work culture
• Managing Employee Relations and conflicts
• Performing Succession Planning
• Creating a safe work environment
• Budget Management: Managing the HR department’s budget effectively.
• Budgeting & Tracking: Tracking and managing the office budget, ensuring expenses are within allocated limits.

Administration, Office management and quality Assurance

• Assist in the development and implementation of policies and procedures and create staff awareness.
• Coordinate and monitor the office operating costs against budget.
• Provide support with office deliveries and errands.
• Oversee premises and lease management for the office.
• Ensure that all office cleaning and general maintenance is carried out.
• Equipment Maintenance: Managing the maintenance and repair of office equipment, including printers, copiers, computers (potentially including initial setup for new hires), and other technology.
• Inventory Management: Managing office supplies, ensuring adequate stock levels, and tracking inventory.
• Health and Safety: Ensuring a safe and healthy work environment by complying with all relevant health and safety regulations. This might include emergency preparedness planning.
• Petty Cash Administration and Office procurement.
• Vendor Management: Managing relationships with office vendors, negotiating contracts, and ensuring timely payments.
• Record Keeping: Maintaining accurate and organized office records, both physical and digital.
• Teamwork: Collaborating with other departments to ensure smooth office operations.
• Digital File Management: Supporting efficient and secure digital file management and storage.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 5+ years of experience in HR and office management, preferably in a dynamic, fast-growing organization.
• Strong knowledge of labor laws and best practices in HR management.
• Exceptional organizational, time management, and multitasking skills.
• Proficiency in HRIS systems and operational management tools.
• Excellent interpersonal and communication skills, with a proven ability to lead and inspire teams.