Human Resource Assistant at Mini Group

Position Summary

• Reporting to the Human Resource Officer, the Human Resource Assistant will support the day-to-day administration of HR functions, including employee records management, HRIS administration, recruitment and onboarding, employee relations, performance management, payroll support, training coordination, and HR reporting.
• The successful candidate must have previous working experience in the garment industry, specifically within a company operating in an Export Processing Zone (EPZ).
• The role requires a professional with strong organizational skills, attention to detail, confidentiality, and a good understanding of Kenyan labour laws and HR practices.

Key Duties & Responsibilities

HR Administration & HRIS Support

• Maintain accurate and up-to-date employee records in both physical and electronic formats.
• Support HRIS administration, including employee data entry and profile updates.
• Track and update employee leave records, including annual leave, sick leave, and other absences.
• Prepare HR-related letters, employment contracts, and other documentation as required.

Recruitment & Onboarding

• Assist in preparing job advertisements, screening applications, and shortlisting candidates.
• Coordinate recruitment activities and support the onboarding of new employees.
• Prepare offer letters, induction schedules, and orientation documentation.
• Maintain accurate candidate databases and recruitment records.

Employee Relations & Communication

• Respond to basic employee inquiries regarding HR policies, leave, benefits, and procedures.
• Support the Human Resource Officer in handling employee grievances and welfare matters.
• Assist in organizing employee engagement activities and initiatives that promote a positive workplace culture.

Performance Management Support

• Assist in coordinating employee performance appraisals.
• Collect, organize, and maintain performance appraisal records.
• Monitor performance review timelines and support compliance with established procedures.

Payroll & Benefits Administration

• Collect and verify employee attendance, overtime, and leave information for payroll processing.
• Coordinate with the Human Resource Officer and Finance Department to support accurate and timely payroll processing.
• Assist in administering employee benefits and maintaining benefits records.

Training & Development

• Support the identification of employee training needs through feedback from employees and managers.
• Maintain accurate employee training records and certification databases.
• Assist in coordinating employee training and development activities.

HR Compliance & Policy Support

• Support compliance with company HR policies, procedures, and applicable Kenyan labour laws.
• Assist in updating HR policy documents and employee handbooks.
• Maintain strict confidentiality of employee information and HR records.
• Support proper documentation and adherence to established HR procedures.

HR Reporting & Analytics

• Assist in preparing HR reports covering recruitment, employee turnover, attendance, leave, training, and other HR metrics.
• Maintain accurate HR data and provide regular updates to the Human Resource Officer.
• Support the monitoring of HR performance indicators and departmental reporting requirements.

Qualifications & Experience

• Diploma in Human Resource Management.
• At least 1–2 years’ experience in Human Resources operations or administrative support.
• Must have previous working experience in the garment industry within an Export Processing Zone (EPZ).
• Basic knowledge and understanding of Kenyan labour laws and HR best practices.
• Experience using Human Resource Information Systems (HRIS) or similar systems will be an added advantage.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.

Key Skills & Competencies

• Strong organizational and administrative skills.
• Excellent interpersonal and communication abilities.
• High level of confidentiality, professionalism, and integrity.
• Strong attention to detail and accuracy in handling employee records and data.
• Good understanding of HR documentation, employee records management, and administrative procedures.
• Ability to multitask and work effectively in a fast-paced garment manufacturing environment.
• Good time-management and coordination skills.
• Strong teamwork and a positive, proactive attitude.
• Ability to work independently with minimal supervision.
• Good analytical and reporting skills.