Careers at Mini Group

Position Summary

• Reporting to the Human Resource Officer, the Human Resource Assistant will support the day-to-day administration of HR functions, including employee records management, HRIS administration, recruitment and onboarding, employee relations, performance management, payroll support, training coordination, and HR reporting.
• The successful candidate must have previous working experience in the garment industry, specifically within a company operating in an Export Processing Zone (EPZ).
• The role requires a professional with strong organizational skills, attention to detail, confidentiality, and a good understanding of Kenyan labour laws and HR practices.

Key Duties & Responsibilities

HR Administration & HRIS Support

• Maintain accurate and up-to-date employee records in both physical and electronic formats.
• Support HRIS administration, including employee data entry and profile updates.
• Track and update employee leave records, including annual leave, sick leave, and other absences.
• Prepare HR-related letters, employment contracts, and other documentation as required.

Recruitment & Onboarding

• Assist in preparing job advertisements, screening applications, and shortlisting candidates.
• Coordinate recruitment activities and support the onboarding of new employees.
• Prepare offer letters, induction schedules, and orientation documentation.
• Maintain accurate candidate databases and recruitment records.

Employee Relations & Communication

• Respond to basic employee inquiries regarding HR policies, leave, benefits, and procedures.
• Support the Human Resource Officer in handling employee grievances and welfare matters.
• Assist in organizing employee engagement activities and initiatives that promote a positive workplace culture.

Performance Management Support

• Assist in coordinating employee performance appraisals.
• Collect, organize, and maintain performance appraisal records.
• Monitor performance review timelines and support compliance with established procedures.

Payroll & Benefits Administration

• Collect and verify employee attendance, overtime, and leave information for payroll processing.
• Coordinate with the Human Resource Officer and Finance Department to support accurate and timely payroll processing.
• Assist in administering employee benefits and maintaining benefits records.

Training & Development

• Support the identification of employee training needs through feedback from employees and managers.
• Maintain accurate employee training records and certification databases.
• Assist in coordinating employee training and development activities.

HR Compliance & Policy Support

• Support compliance with company HR policies, procedures, and applicable Kenyan labour laws.
• Assist in updating HR policy documents and employee handbooks.
• Maintain strict confidentiality of employee information and HR records.
• Support proper documentation and adherence to established HR procedures.

HR Reporting & Analytics

• Assist in preparing HR reports covering recruitment, employee turnover, attendance, leave, training, and other HR metrics.
• Maintain accurate HR data and provide regular updates to the Human Resource Officer.
• Support the monitoring of HR performance indicators and departmental reporting requirements.

Qualifications & Experience

• Diploma in Human Resource Management.
• At least 1–2 years’ experience in Human Resources operations or administrative support.
• Must have previous working experience in the garment industry within an Export Processing Zone (EPZ).
• Basic knowledge and understanding of Kenyan labour laws and HR best practices.
• Experience using Human Resource Information Systems (HRIS) or similar systems will be an added advantage.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.

Key Skills & Competencies

• Strong organizational and administrative skills.
• Excellent interpersonal and communication abilities.
• High level of confidentiality, professionalism, and integrity.
• Strong attention to detail and accuracy in handling employee records and data.
• Good understanding of HR documentation, employee records management, and administrative procedures.
• Ability to multitask and work effectively in a fast-paced garment manufacturing environment.
• Good time-management and coordination skills.
• Strong teamwork and a positive, proactive attitude.
• Ability to work independently with minimal supervision.
• Good analytical and reporting skills.

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Position Summary

• Reporting to the Logistics Manager, the Company Driver will be responsible for ensuring safe and timely transportation of company staff, management, visitors, raw materials, finished garments, and other company goods.
• The role will involve vehicle maintenance, delivery coordination, proper documentation, route management, and compliance with traffic regulations and company policies.
• The successful candidate must have previous working experience in the garment manufacturing industry, specifically within a company operating in an Export Processing Zone (EPZ).
• The ideal candidate will demonstrate professionalism, reliability, excellent time management, and a strong commitment to road safety and company asset protection.

Key Duties & Responsibilities

Transportation Services

• Transport company management, staff, and authorized visitors safely and efficiently.
• Deliver and collect garments, fabrics, accessories, samples, and other production materials.
• Transport company documents, parcels, and other items to suppliers, customers, banks, and business partners.
• Ensure timely collection and delivery of company goods and materials.

Vehicle Maintenance & Inspection

• Conduct daily vehicle inspections before and after trips.
• Ensure company vehicles are clean, roadworthy, and properly maintained.
• Monitor fuel levels, engine oil, water, tyres, brakes, and other essential vehicle components.
• Report mechanical faults and coordinate authorized servicing and repairs.
• Maintain accurate vehicle service and maintenance records.

Road Safety & Regulatory Compliance

• Observe all traffic laws, road safety regulations, and company driving policies.
• Ensure passengers and goods are transported safely.
• Maintain a valid driving licence and other required driving documentation.
• Report accidents, traffic incidents, and vehicle damage immediately.
• Ensure company goods are properly secured during transportation.

Logistics & Delivery Coordination

• Assist in loading and offloading company materials when required.
• Verify delivery notes, invoices, and goods received before transportation.
• Obtain signatures and proof of delivery from recipients.
• Coordinate with the Stores, Production, Procurement, and Dispatch Departments to support efficient logistics operations.
• Ensure confidential documents and company property are handled responsibly.

Transport Records & Administration

• Maintain accurate vehicle logbooks and transport records.
• Record daily mileage, fuel consumption, destinations, and trip details.
• Submit fuel receipts and other transport-related expense documentation.
• Follow approved travel schedules, routes, and operational instructions.

Customer Service & Professional Conduct

• Maintain professional and courteous interactions with employees, customers, suppliers, and other stakeholders.
• Demonstrate punctuality, honesty, accountability, and professionalism.
• Maintain confidentiality when handling company information and documents.
• Support effective coordination and communication with relevant departments.

Vehicle Security & Asset Protection

• Safeguard company vehicles, transported materials, documents, and other assigned assets.
• Ensure responsible use of company vehicles and fuel allocations.
• Report any incidents, damages, or irregularities affecting company vehicles or goods.

Qualifications & Experience

• Minimum KCSE Certificate or equivalent.
• Valid driving licence appropriate for the assigned vehicle.
• At least 3 years’ driving experience.
• Must have previous working experience in the garment manufacturing industry within an Export Processing Zone (EPZ).
• Good knowledge of road networks and traffic regulations.
• Basic understanding of vehicle maintenance and mechanical troubleshooting.
• Experience transporting garments, fabrics, raw materials, or finished products within a manufacturing environment will be an added advantage.

Key Skills & Competencies

• Excellent driving skills and road safety awareness.
• Strong time-management and organizational skills.
• Trustworthy, responsible, and highly dependable.
• Professional and courteous conduct.
• High level of personal and professional integrity.
• Ability to maintain confidentiality of company information.
• Good communication and interpersonal skills.
• Ability to follow instructions and work independently.
• Strong attention to detail in handling deliveries and transport documentation.
• Flexibility and willingness to work beyond normal working hours when required.
• Strong commitment to safety, punctuality, and responsible use of company resources.