Director Human Resource and Administration at Kitui County Assembly Service Board

Reference: KT/CASB/2026/03 | Grade: KCASB 3 (J/G R) | Posts: 1 | Basic salary: KShs. 127,340 – 182,890 p.m. (permanent and pensionable)

Job description

• Providing strategic leadership in the formulation, interpretation, implementation, monitoring and review of human resource management and administration policies, strategies, guidelines, procedures, rules and regulations;
• Coordinating human resource planning, staff establishment management, recruitment, selection, appointment, placement, deployment, promotion, transfer and separation of staff in accordance with approved procedures and applicable legislation;
• Overseeing staff training, capacity building, career development, succession planning, talent management and organizational development initiatives;
• Coordinating staff performance management, performance appraisal, performance improvement programmes and implementation of performance management systems;
• Advising the Office of the Clerk and relevant management committees on staff discipline, employee relations, grievance management and labour law compliance, within their respective mandates;
• Overseeing the administration and coordination of salaries, allowances, personnel emoluments, pension schemes, gratuities, staff insurance, welfare benefits and salary advances in accordance with approved policies and procedures;
• Coordinating the preparation of Directorate budgets, expenditure estimates, work plans and administrative resource requirements and monitoring expenditure against approved allocations;
• Providing technical advice and secretariat support to relevant human resource management, staff advisory, disciplinary and performance management committees, as assigned;
• Overseeing the maintenance, security and confidentiality of human resource records, personnel files, payroll information, staff establishment records and human resource management information systems;
• Providing strategic leadership in the management of office accommodation, facilities, buildings, utilities, repairs, maintenance and workplace infrastructure;
• Coordinating the management, maintenance, utilization and safeguarding of County Assembly assets, furniture, equipment and other physical resources in liaison with the relevant departments;
• Overseeing transport and fleet management services, including vehicle allocation, maintenance, fuel monitoring, utilization records and compliance with applicable policies and procedures;
• Coordinating workplace security, access control, occupational safety and health, emergency preparedness, fire safety, sanitation and environmental cleanliness in liaison with the relevant departments and security agencies;
• Coordinating administrative logistics for plenary sittings, committee meetings, public participation forums, workshops, conferences, official travel and other authorized institutional activities in collaboration with the relevant departments;
• Coordinating administrative service requirements with the Procurement and Supply Chain Management function and other relevant departments to ensure compliance with procurement procedures and effective monitoring of service delivery;
• Establishing and monitoring service standards, operational procedures and performance indicators for Human Resource Management and Administration services;
• Ensuring compliance with applicable labour laws, constitutional principles, County Assembly Service legislation, public service values, financial management requirements, records management standards and relevant occupational safety and health requirements;
• Coordinating administrative risk management, internal controls, business continuity measures and implementation of audit recommendations relating to human resource and administrative functions;
• Preparing and submitting periodic reports on staffing levels, human resource performance, employee relations, staff development, administrative operations, budget utilization and service delivery;
• Supervising, mentoring and appraising staff within the Human Resource Management and Administration Departments and promoting professionalism, accountability, teamwork and continuous improvement;
• Performing any other relevant duties as may be assigned by the Clerk of Assembly or the authorized authority in accordance with applicable laws and the approved organizational structure; and
• Any other duty that may be assigned by the Office of the Clerk of Assembly.

Job specifications

For appointment to the grade, an officer shall:

• Be a Kenyan citizen;
• Have a Bachelor's degree in Human Resource Management, Human Resource Development, Business Administration, Public Administration, Social Sciences or any other relevant qualification from a university recognized in Kenya; and
• Have at least three (3) years' relevant work experience.

Added advantage

• Master's degree from an institution recognized in Kenya or its equivalent;
• Membership to a professional body/association;
• Senior Management Course or its equivalent; and
• Certificate in computer applications/packages.