Human Resource Assistant at Victory Farms

• We are seeking a Human Resource Assistant who will perform administrative tasks to support the effective and efficient operations of the organization’s Human Resource department in the Western Region.

Human Resource Assistant Role:

Employee Records

• Maintain accurate and up-to-date employee records in the HR database.
• Process employee documentation related to hiring, onboarding, and separation.
• Handle confidential employee information with discretion.

Talent Acquisition

• Assist with scheduling interviews and communication with candidates as guided.
• Coordinate onboarding activities for new hires, including orientation, creating new hires folders and filing relevant documents.

Reporting

• Reports preparation including but not limited to; probation reports, leave reports and new hires reports

Contracts management

• Tracking of contracts and probation periods
• Drafting and sharing contracts with employees

Employee Relations

• Attend disciplinary meetings and take accurate minutes
• Sharing disciplinary procedure related documentation with relevant parties for signing and filing
• Attend HR and Sales Representatives’ meeting, take minutes, record attendance, give a summary of issues raised and not addressed
• Participate in employee Handbook and company policies sensitization through refresher trainings
• Answers frequently asked questions from employees relative to standard policies, benefits, hiring process, etc; refers more complex questions to appropriate senior-level HR staff or management

Payroll Administration

• Providing and verifying data as and when needed.
• Reporting all payroll-related queries from employees to the payroll officer.

Any other duties assigned.

Skills and qualifications:

• Bachelor’s degree in Human Resources
• At least 2 years experience as an HR Assistant or in a similar administrative role.
• Proficient in Microsoft Office Suite and HRIS systems.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Understanding of HR principles, best practices, and employment laws.
• Ability to handle sensitive information with confidentiality and professionalism.