Human Resources Assistant, G5 at United Nations Office on Drugs and Crime (UNODC)

Responsibilities

• The incumbent will execute his/her functions as part of the ROEA Operations Unit. Within assigned authority the Human Resources Assistant will be responsible for the following specific duties:

Recruitment and placement

• Process applications for vacancies, including preparing and maintaining case files for candidates, ensuring and monitoring the transfer of files of candidates between offices, arranging for interviews, and entering data on candidates into the automated roster.
• Assist in the evaluation and screening of applications of candidates for secretarial, clerical and related categories positions.
• Maintain vacancy announcement files and track the status of vacancy announcements.
• Prepare agendas and other relevant documentation required for recruitment related meetings
• Coordinate with relevant teams and selected candidates to facilitate onboarding.
• Advise staff on visa matters.

Administration of entitlements

• Assist in the review and processing of data pertaining to conditions of service. •
• Prepares human resources actions, reviews of appointment and related tasks
• Staff development and career support training
• Assist in the organization and conduct of training courses and workshops
• Provide logistics and administrative support to trainers. Classification
• Provide advice and answer general queries on classification procedures and processes.

General

• Provide general office support services; draft and/or process a variety of correspondence and other communications.
• Set up and maintain reference files/records (electronic and paper).
• Schedule appointments/meetings, monitor deadlines, etc.
• Undertake research on a range of HR related issues and assist in the preparation of notes/reports.
• Maintain an automated database containing HR related statistics and prepare periodic reports.
• Assist in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.
• Perform a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).
• Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assist with visualizations and updating information material such as web pages or brochures.
• Perform other work-related duties as required.

Education

• High school diploma or equivalent.

Work Experience

• A minimum of five (5) years of progressively responsible work experience in human resources management, administrative services or related area is required.
• The minimum years of relevant work experience is reduced to three (3) years for candidates with a first-level university degree.
• At least one (1) year using an Enterprise Resources Planning (ERP) system is required.
• Work experience using an SAP system (such as Umoja) is desirable.
• Work experience guiding staff on UN Regulations and Rules, especially on human resources matters, is desirable.
• Work experience of one (1) year or more in data analytics or related area is desirable.

Deadline : Nov 11, 2026